Executive Assistant (Remote, Full-Time)

An experienced Labour Arbitrator and Mediator is seeking a proactive, highly organized and detail-oriented Executive Assistant to help manage her practice. This is a fully remote, full-time position, well suited for a self-starter who takes initiative and is process oriented. Key responsibilities include file management, responding to emails and liaising directly with parties to litigation, overseeing scheduling and reminders, booking travel and meeting spaces, and handling all other office logistics. Regular phone communication is essential, and experience with unions and/or unionized environments or working in a litigation firm is a plus.

This role is ideal for a C-suite level EA who is professional and business-focused yet warm and approachable. Strong attention to detail is essential as is the ability to work in a fast-paced environment that requires quick-thinking, tenacity and responsiveness. If you're looking for a dynamic, collaborative role where you can make a real impact, we'd love to hear from you!

Bonus items that motivate and set us apart:

• Confidential hiring process
• Competitive wages
• Paid vacay
• Medical Plan

$65,000 - $70,000+ annum DOE

• Electronic file management
• Utilizing and maintaining project management software (Asana)
• Document drafting and editing legal decisions and reports
• Scheduling
• Booking travel arrangements and meeting spaces
• Communications with parties to legal proceedings
• Invoicing and Billing
• Light bookkeeping
• Research
• Transcribing
• Compliance with the law, society rules, and regulations

• Shows ability to accurately finish very detailed work
• Shows great interpersonal skills and excellent written communication
• Enjoy being in a dynamic job where no task is above or below you
• A constant drive to improve the experience of PARTIES and our internal processes: "How can I make things better?"
• Able to prioritize and manage a range of responsibilities
• Proficient in a multitude of computer programs, including all Microsoft Office programs (most notably Microsoft Word and Outlook), experience with Asana is a bonus
• Maintain confidentiality
• Ability to decipher and retain key facts, important information, and directives
• Strong organizational and time management skills

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