Overview

Join our team and youll be joining a company that has placed its people at the heart of the business since 1986.

For over 30 years, our culture has supported and encouraged everyone to achieve the best they can be. We provide career paths that offer the potential for rapid progression, varied opportunities, and the ability to be entrepreneurial, all set within an understanding, stimulating and rewarding environment that offers unique insights into a multitude of business challenges.

At MovePlan, youll work within an ambitious, yet supportive workplace; one that provides you with the right ingredients to progress, grow as a person and feel fulfilled within your role. Furthermore, as a female owned and led business, diversity, equity and inclusion are baked in our DNA. As a result, we reward people based on their performance, not their personal characteristics, and we welcome all backgrounds to apply.

Our business relies on its people to create success for all - so we make sure we look after you: our benefits include a generous health insurance policy and competitive paid time off allowance, as well as the provision of a range of other benefits to support everyone. Furthermore, your career at MovePlan will be underpinned by a fully flexible approach to working - since the business started, and long before hybrid working became the norm, our people have been working flexibly.

A career at MovePlan will provide you with the right management, teams, and mentors to support your growth, all underpinned by excellent career pathways, the right training and an ethos which places people at the heart of everything we do. Rest assured youll be provided with the right environment to grow and thrive.

Company benefits

• We provide extensive employee benefits including paid time off, group retirement program, time off in lieu, healthcare and competitive salaries
• We will give you a 1-month sabbatical after you have worked with us for 5 years, and every 5 years after that
• Its your birthday? Take the day off!
• We believe in the power of giving back: we provide time off to volunteer for a charity of your choice
• Love working with us and want a friend or someone you know to join too? We offer a structured employee referral scheme
  

Job Description Summary

The Associate Workplace Project Manager role is responsible for supporting successful change and relocation projects for MovePlans fast growing list of clients that span financial services, media and technology, pharma & healthcare, education, and public services. You will work for start-ups through to high growth businesses and multinationals, often across multiple borders. Your role will include, but not be limited to:

Coordinating and delivering workplace relocation projects for MovePlans clients

Communicating to all stakeholders, including employees, on all aspects of the project to ensure it is clearly conveyed, seamlessly implemented and successfully adopted

Supporting, maintaining and demonstrating the MovePlan culture at all times, acting as an ambassador of the Company and understanding the role of consultant within the client workplace

Tasks and Responsibilities.

Project Delivery

• Coordinate, and drive workplace transition projects for MovePlans clients to the agreed service delivery standards by using the MovePlan Toolkit including (but not limited to):
• Maintain the Project Control Plan
• Undertake feasibility assessments and research projects as they relate to the workplace
• Conduct detailed data gathering via interviews, focus groups and surveys
• Plan and implement stakeholder engagement
• Prepare and issue project communications
• Manage space and storage utilization surveys to include analysis and reporting on results and developing recommendations for the client
• Conduct equipment and furniture inventories to include analysis and reporting on results and developing recommendations for action with the client
• Coordinate with all relevant workstreams and stakeholder teams and become a core member of cross-functional project teams to ensure decisions and solutions are made in a holistic way
• Review and ensure adherence to Corporate Real Estate/FM Policy
• Onboard Change, Move and File Champions
• Coordinate all project activity including the planning and preparation of all move-related activities
• Prepare for client briefings and presentations on specific elements of the project
• Chair and issue meeting notes of all client meetings and progress/chase actions
• Manage the preparation and issue of all schedules and activities
• Produce and maintain Project Quality, Version Control & Risk Logs
• Liaise with client and third-party suppliers
• Manage post-project customer reviews
• Communicate with MovePlans clients:

o Establish a MovePlan presence on-site and provide leadership, support and motivation

o Present to senior leadershipand different business lines

o Liaise with the Client Project Team and key work streams / external service providers

o Liaise with the clients department representatives

o Motivate client representatives and inspire confidence for successful project delivery

o Keep the client informed at all times of project progress

• Liaise with team members and third parties:

o Liaise with third party contractors, including the move agent, across weekday and weekend work

o Ensure that third party services are delivered to the required level of quality

MovePlan Administration

• Comply with all MovePlan guidelines and meet all deadlines including the use of/adherence to:

o SharePoint

o Timesheets

o Expenses

o MovePlan IT and Security Information Policy

• Maintain the project filing system; ensure all project documents are created in accordance with the MovePlan Toolkit guidelines

General

• The Associate Workplace Project Manager must support, maintain and demonstrate the MovePlan culture at all times, acting as an ambassador of the Company and understanding the role of consultant within the client workplace
• For the duration of a project, the Associate Workplace Project Manager will work in a hybrid capacity between client sites and working from home depending on project needs - and is a MovePlan representative on-site. They must be flexible, self-motivated and able to work with new teams and establish strong client relationships
• The Associate Project Manager must be able to work occasional nights and weekends when moves are in progress

While this job description tries to incorporate all elements of this role, you may be asked to undertake any other reasonable management requests.

Skills - Essential.

You should:

• Have excellent communication and client relations skills
• Be highly organized
• Deliver high quality written communications
• Have a keen attention to detail
• Demonstrate adaptability and flexibility in your working attitude
• Have a passion for working within and among teams, and be able to do this effectively
• Have good knowledge of Microsoft Office Suite applications
• Have a willingness to travel, and want to engage with multiple clients in various sectors

Skills - Desirable.

It would be favourable for you to:

• Have an aptitude for creative and innovative thinking/be solutions-oriented
• Have workplace strategy and/or organizational change management experience
• Demonstrate project management skills, including effective organization and time management
• Have leadership experience and the drive to take ownership
• Have experience with leading culture change
• Have Change or Project management certification
• Have space planning, occupancy, or design background