WHO WE ARE AND WHAT WE DO

Executive Platforms, Founded in 2014, Executive Platforms is a leading organizer of B2B industry summits — including the North American Supply Chain Executive Summit and Biomanufacturing World Summit — where senior leaders convene to network, benchmark, learn, and grow. Through referrals, Executive Platforms brings together industry leaders to guarantee inimitable, expert-led insights that can be trusted — facilitating connections and conversations that help leaders drive their organizations forward.

In 2024, Executive Platforms welcomed Board.org, a peer-to-peer community platform serving leaders across industries and functions. Board.org hosts confidential, professionally facilitated communities that allow C-suite and senior executives to benefit from each other's expertise and experience. As today's leaders are forced to navigate an ever-growing list of challenges, from talent retention to digital transformation, they can leverage insights from a broad range of Board.org's communities – including the ESG & CSR Board, Enterprise Data Strategy Board, and Talent Marketing Board – to make informed strategic decisions. Together, both platforms (Executive Platforms and Board.org) create the preeminent resource for leaders of the world's most influential companies.

Based in the heart of Downtown Toronto, Executive Platforms boasts a comfortable and friendly hybrid working environment with an experienced and energetic operation team. We work hard to achieve our goals, and we make a point of having a good time while we are doing it.

Responsibilities of the Events Administrator

• Act as the primary point of contact for delegates, facilitating their event participation through consistent communication, including assistance with bios, event agenda details, hotel reservations, flight arrangements, and other logistical requirements.
• Provide support in scheduling one-on-one meetings for attendees.
• Distribute event calendar invitations to all participants.
• Ensure the event website is updated with new registrations and logos as they are received.
• Manage and maintain planning software to ensure seamless event execution.
• Assist in the creation of onsite materials such as event badges, show guides, and signage.
• Conduct research and manage the booking of event entertainment and onsite activities within the allocated budget.
• Coordinate travel and accommodation arrangements for speakers and staff members.
• Oversee event inventory and manage reorders as necessary.
• Seek feedback, guidance, and clarification from senior team members to ensure the highest quality of work.
• Stay informed about industry trends, market activities, and the competitive landscape to enhance event planning.
• Foster and maintain strong relationships with clients to ensure their needs are met.
• Collaborate effectively with other departments to contribute to the overall success of the event.

Qualifications of the Events Administrator

• A background in Special Events Planning, Hotel Management, Food & Beverage Management, Hospitality, Tourism & Leisure, or a related field is preferred.
• Strong multi-tasking abilities with exceptional organizational skills, customer relations experience, and a positive demeanor.
• Excellent written and verbal communication skills.
• A solid understanding of general business principles and familiarity with Fortune 1000 companies.
• A team-oriented mindset with the ability to manage tight deadlines effectively.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Familiarity with Adobe Creative Suite, particularly InDesign and Photoshop, is a plus.
• The candidate must be adaptable and willing to dedicate additional hours as necessary, particularly in the three weeks leading up to the event.
• A valid passport and any other necessary travel documents for entry into the United States are required.
• The role will involve manual labor onsite, including tasks such as setting up signage, transporting event materials, moving tables and chairs, and extended hours with significant walking during the event days.

Things to Discuss Further During the Interview

• Our company offers flexible paid time off and observes Canadian and many US holidays.
• Our company is working on a hybrid model with some days in the office and some days at home.

Executive Platforms is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Executive Platforms invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact us.