SUMMARY

The Project Coordinator is responsible for managing the planning and execution of complex freight and logistics projects. This role ensures seamless coordination across all aspects of project freight operations, optimizing processes for efficiency and success. The Project Coordinator will oversee key logistics activities, including over-the-road (OTR) and local drayage transportation, transloading, port scheduling, direct discharge, and crane operations. Additionally, this role involves managing specialized freight requirements such as permits, escort services, and third-party coordination. Success in this position requires strong leadership abilities, exceptional communication skills, effective time management, and sound decision-making capabilities.

KEY RESPONSIBILITIES & ACCOUNTABILITIES

• Evaluate project Requests for Quotation (RFQ), scope of work, risk assessments, and all relevant documentation associated with the project.
• Develop a strategic plan for project execution in consultation with the Project Manager and other key stakeholders.
• Schedule and facilitate meetings and communications with the project team.
• Create and manage orders in the Logistics Management System (LME), ensuring all data is accurately entered into the internal system.
• Maintain consistent communication with customers, drivers, employees, and brokers, ensuring all information is accurately updated in the internal system to optimize shipment efficiency.Provide clients with updates on load tracking and address any inquiries related to shipments.
• Manage and communicate project status and tracking reports.
• Monitor and report on project costs.
• Perform other duties as assigned.

REQUIRED QUALIFICATIONS

• Minimum of 1-2 years of experience in transportation planning.
• Ideally, has experience in the transportation industry and project management.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of transportation equipment is advantageous.
• Knowledge of freight shipment policies, regulations, and requirements.
• Exceptional communication skills.
• Strong decision-making and conflict resolution abilities.
• Effective time management skills to consistently meet deadlines.
• Skilled in creating and editing word-processing documents, including letters and memos.
• Proficient in Microsoft Excel, creation and modification of complex spreadsheets.
• Ability to exercise discretion in decision-making within established limits and procedures.