Residential and Commercial Real Estate Legal Assistant

Location:Hamilton, Ontario

Job Type:Full-Time, Hybrid Model

Position Overview:

An energetic and entrepreneurial-minded firm in Hamilton is seeking an experiencedResidential and Commercial Real Estate Legal Assistantto join their dynamic team. This is a unique opportunity to work in a friendly, diverse workplace where individuality is valued. You'll collaborate with experienced lawyers and support staff in a highly collaborative environment. The firm is committed to attracting top talent while maintaining its leadership in the region.

Key Responsibilities:

• Communicate directly with clients, real estate agents, and lawyers to ensure the timely processing of real estate transactions.
• Prepare reporting letters and client accounts promptly after file completion.
• Draft and process various real estate documents, including Agreements of Purchase and Sale, documents for Purchases, Sales, Mortgages, Refinances, and Private Mortgages.
• Coordinate with real estate agents, lenders, and other parties to gather necessary information and documentation.
• Order title insurance policies and other third-party information required for closing.
• Conduct thorough due diligence, including ordering and reviewing tax certificates, title searches, and off-title searches.
• Support the productivity of the practice through legal administrative assistance, including billing, scheduling appointments, and managing deadlines.
• Maintain impeccable file organization and management practices.
• Be proficient in the use of legal tools like Unity and Teraview.
• Serve as the primary point of contact for clients, providing updates and responding promptly to inquiries.
• Other duties as assigned.

Desired Experience and Qualifications:

• Completion of a post-secondary Legal Assistant program or equivalent.
• 5 - 8 years of experience in residential and commercial real estate law.
• Solid knowledge of legal office practices, terminology, and procedures related to legal documents and correspondence.
• Familiarity with the Rules of Civil Procedure.
• High attention to detail and accuracy.
• Strong commitment to client service and confidentiality.
• Excellent communication, interpersonal, and time management skills.
• Strong organizational skills with the ability to work independently and as part of a team in a fast-paced environment.
• Ability to exercise good judgment and maintain confidentiality.
• Experience with GhostPractice and iManage would be an asset.

What We Offer:

• Competitive salary:$80,000 - $95,000 per year, commensurate with experience.
• Extended health care benefits package.
• RRSP matching programafter one year of service.
• Hybrid working model.
• A supportive and professional environment that encourages growth and career development.