Join the dynamic and collaborative team at Katalyst Data Management (KDM)! KDM is seeking an Office Coordinator who has great organizational skills. This is an exciting opportunity to play an integral role in administrative expectations and company goals. Qualified candidates will bring a strong attention to detail and the ability to multi-task.

• Located in Calgary, AB Canada
• 8:00 a.m. – 5:00 p.m. Monday through Friday
• Full-Time position

The Company

Katalyst Data Management (KDM) is the global leader in hosted subsurface data management solutions for the oil and gas industry. From data capture and verification, to data storage and organisation, to marketing data online, our specialised data services cater to large multinational corporations, national governments and small independents. KDM's web-based iGlass services and their related controls, including system redundancy, are key differentiators in providing and maintaining high availability, 24/7 access for customers. Innovation and commitment has enabled KDM to provide excellence in both technologies and service qualities.

Key Responsibilities and Accountabilities

The Office Coordinator is responsible for a variety of day-to-day office and clerical tasks. An excellent office coordinator is an organized and competent professional, with outstanding communication skills. In this role, you should be comfortable dealing with people, while carrying out administrative duties with accuracy and speed. This role reports directly to the Operations Manager, Canada, while maintaining a dotted line relationship with the Vice President, Human Resources. Additionally, it involves close collaboration with financial leadership to ensure alignment and effective execution of AR/AP entries.

Key Responsibilities:

• Greet and assist visitors and clients when they arrive at the office.
• Answer and direct all incoming telephone calls via the company phone system.
• Prepare conference rooms for client meetings and lunches.
• Monitor office supplies and breakroom inventory and place orders.
• Receive, sort and distribute incoming mail.
• Maintain organized filing systems, both hard copy and electronic.
• Follow office workflow procedures to ensure maximum efficiency.
• Support Human Resources with employment onboarding to newly hired staff.
• Assist with HSE administration duties throughout office, warehouse and computer room.
• Assist Human Resources with updates to HRIS with additions and changes as requested.
• Assist the finance team to input accounts payable and receivable entries into the accounting software efficiently.

Skills Required:

• Excellent communication and interpersonal skills.
• Organized with the ability to prioritize and multi-task
• Reliable with patience and professionalism
• Strong MS Office Suite skills (Excel, Word, and Outlook)

Required Education and Experience

• High-school diploma or equivalent, some college preferred.
• 1 year experience in administrative or customer service role.
• Working knowledge of standard office equipment.