Corporate Secretary

Are you a highly organized, detail-oriented professional with a passion for corporate governance? Claystone Waste Ltd. is looking for a Corporate Secretary to join our team! If you thrive in a dynamic environment and enjoy working closely with senior leadership, this is the perfect opportunity for you. This key individual will support the Board of Directors, Committees, senior management, and Shareholder meetings. You will manage the coordination and documentation flow for meetings and serve as a liaison between corporate directors and the company. This role will be based in Edmonton in our Corporate HQ, with the expectation for a few days each month operating from Ryley for BOD/leadership activities as well as taking part in infrequent travel for corporate board retreats (June in 2025).

About Claystone Waste Ltd.

Claystone Waste Ltd. is a leader in sustainable waste management, committed to providing safe, environmentally responsible waste solutions. Serving municipal, residential, and industrial customers, we aim to be Western Canada's service provider of choice for waste management. We are a municipally controlled, for-profit corporation providing innovative waste management solutions. With a commitment to environmental stewardship, we aim to support communities with safe, sustainable, and environmentally responsible waste solutions. We operate one of Western Canada's largest waste facilities, offering services to municipal, residential, and industrial customers. Learn more at ClaystoneWaste.com.

What You'll Do:

Corporate Governance & Coordination:

• Coordinate and organize meetings for the Board of Directors and its Committees, including meetings for minority interests.

• Organize Shareholder meetings, including the Annual General Meeting and special meetings with the Shareholder Proxy Committee.

Documentation & Communication:

• Collect, review, proofread, and ensure the accuracy of meeting-related materials for Directors, Committee members, senior management, and advisory guests.

• Prepare minutes, record decisions, create follow-up action lists, and ensure proper filing of meeting documents.

Administrative Support:

• Provide executive administrative support to the CEO

• Provide administrative support to the CEO, corporate Directors, and senior management, including coordination with the Human Resources department for remuneration, expenses, and travel bookings.

• Maintain corporate records and documents, including incorporation documents, agreements, and government regulatory filings.

Research & Reporting:

• Conduct research on emerging issues in corporate governance and make recommendations to improve governance practices.

• Prepare advisory recommendations on policies, processes, and best practices.

What We're Looking For:

Experience:

• 2-3 years of professional experience in corporate governance, administrative support, or a related field.

Qualifications:

• Bachelor's degree in Political Science, Business, Economics, or a related field. A paralegal designation could be an asset.

• Governance designation (e.g., GPC.D, ICD.D) is an asset and preferred as a current designation but must be obtained during employment.

• Experience supporting Board of Directors or Executive Committees is a plus.

Skills:

• Strong organizational skills with exceptional attention to detail.

• Excellent communication (both written and verbal) and interpersonal skills.

• Ability to handle confidential information with discretion and professionalism.

Technology Skills:

• Proficient in Microsoft Office (Word, Excel, PowerPoint), Teams, SharePoint and other office related software.

• Experience with Diligent Board Books and Adobe is an asset.

Why You'll Love Working Here:

Competitive Compensation:

• Very Competitive base salary with COLA increases and opportunity for growth

• Annual Incentive Performance Program (AIP) with potential bonuses up to 15% of base salary.

Work-Life Balance:

• Hybrid work model: 2-4 days/month at the Ryley, Alberta office, with the option to work remotely as approved.

Benefits & Perks:

• Full benefits including medical, dental, and life insurance, pension plan, sick leave, and 3 weeks of vacation to start.

• Educational support for professional development.

Culture:

• A supportive and inclusive work environment where your contributions are valued.