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Commercial Property Administrator

Cushman & Wakefield | Stevenson - 4 Jobs
Winnipeg, MB
Posted 8 days ago
Job Details:
Full-time
Management

Salary:

Position Title:Property Administrator

Department:Commercial

Employment Type:Full-Time

Application Deadline: March 15, 2025

PURPOSE

Building trust through excellence.

VISION

Relentlessly advancing commercial real estate to provide remarkable experiences.

CULTURE

Stewardship and empowerment; integrity and fair play; remarkable experiences; mutual respect and authenticity; relationship-driven success; internal recognition and role clarity; fun!

About the Company:

Cushman & Wakefield | Stevensonis a full-service commercial real estate firm in Winnipeg, Manitoba that provides solutions in brokerage, property management, and advisory services.

We are looking for a Property Administrator to join our Commercial team. If you are a detail-oriented professional property administrator looking for a fun, hardworking and collaborative team that supports learning and continuous improvement, we want to meet you!

Summary:

The Property Administrator, Commercial, for Cushman & Wakefield | Stevenson has the passion and drive to work closely with and provide support to the Property Manager in the overall management of a commercial real estate portfolio. The Property Administrator is involved in all aspects of day-to-day operations of the property, including tenant relations, managing maintenance activities, maintaining filing systems, assisting with year-end CAM reconciliations, annual collection and preparation of Income & Expense Statements and preparation of real estate documentation and monthly financial reports.

The Property Administrator, Commercial reports directly to the Vice President, Commercial Property Management.

Required Skills and Abilities:

  • Post-secondary degree or college certification in any subject area preferred or equivalent experience or education in the Property Management Industry.
  • 2+ years of professional property administrator experience - detail oriented and project oriented; ability to organize information electronically and paper based.
  • Computer Skills intermediate to advanced skills in Excel, Word, Outlook and other Microsoft Office programs.
  • Experience using Yardi considered an asset.
  • Basic accounting knowledge and understanding of rental terms and leases required in order to assist with lease and budget preparation, year end CAM reconciliations, and monitoring tenant schedules of rent.
  • Knowledge of building systems considered an asset.
  • Ability to work effectively in a rapidly growing/changing environment with a high degree of resourcefulness and adaptability
  • Communication Skills - Ability to communicate effectively and professionally, both oral and written with both internal and external stakeholders; Experience communicating with media an asset
  • Relationship Skills Ability to develop and sustain cooperative working relationships at all levels of the organization; be a mature and self-motivated team player with good conflict-resolution and people management skills; develop productive relationships with vendors
  • Organizational Skills Ability to allocate ones time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, ability to project manage and delegate where applicable
  • Decision Making Skills Ability to resolve problems using facts and sound reasoning; ability to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.

Duties and Responsibilities:

  • Responsible for lease preparation and understanding all lease documentation.
  • Prepares and administers contracts for provision of property services, such as cleaning and mainte-nance, snow removal, landscaping, etc.
  • Coordinates the implementation of repairs, maintenance and renovations carried out on buildings and monitors progress while determining whether costs are a building expense or a tenant expense.
  • Prepares work orders for Maintenance personnel through Angus.
  • Ensures necessary purchase orders are issued, maintained and tracked.
  • Handles utility tracking and implements changes with utility companies where necessary.
  • Tracks critical timelines such as POs, insurance certificates for vendors and tenants, annual payments, budgets, CAM reconciliations and financial statements.
  • Assists with preparation of photocopies, scans, saving, and files, and emails monthly management re-ports as directed by the Property Manager.
  • Prepares monthly AR reporting to Manager and works with tenants to have any arrears resolved.
  • Updates emergency contacts in databases for maintenance on call procedures.
  • Assists with preparation of legal documentation.
  • Tracks door access for buildings and maintains database of fob information.
  • Maintains parking agreements and manages parking lots.
  • Provides support and assistance as required to other team members, in particular as workloads fluctu-ate.
  • Collaborates effectively with team members throughout the business, from all levels.
  • Makes use of knowledge of standard office administrative practices and procedures.
  • Ensures that deliverables align with the strategic priorities of the business units supported.
  • Participates in preparing monthly financial statements, yearly CAM reconciliations and annual budgets.
  • Conducts business in a fiscally responsible manner, considering budget and potential costs.
  • Provides recommendations to the Property Manager on the most efficient use of time and equipment, in order to manage project costs
  • Ensures that all resources (time, supplies, equipment) are used in the most effective and efficient ways to support business activities.
  • Prepares different types of correspondence for Tenants and Owners such as tenant welcome packages, notices, etc. as directed by the Property Manager.
  • Handles general correspondence to Tenants and Owners for various items/issues, and as directed by Property Manager.
  • Corresponds with tenants regarding common area costs and property taxes.
  • Participates actively in committees and team meetings as assigned.
  • Completes all administration duties for the assigned portfolio.
  • Other duties as required and assigned.

Cushman & Wakefield | Stevensonis committed to principles of anti-oppression and employment equity. We strongly encourage members of Indigenous, ethno-racial, 2SLGBTQQIA, female-identifying, Francophone, immigrant, refugee, differently abled and other equity seeking groups to apply and self-identify. If accommodation is required during the hiring process, please inform us once selected for an interview.

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