Position Title:Property Administrator

Department:Commercial

Employment Type:Full-Time

Application Deadline: March 15, 2025

PURPOSE

Building trust through excellence.

VISION

Relentlessly advancing commercial real estate to provide remarkable experiences.

CULTURE

Stewardship and empowerment; integrity and fair play; remarkable experiences; mutual respect and authenticity; relationship-driven success; internal recognition and role clarity; fun!

About the Company:

Cushman & Wakefield | Stevensonis a full-service commercial real estate firm in Winnipeg, Manitoba that provides solutions in brokerage, property management, and advisory services.

We are looking for a Property Administrator to join our Commercial team. If you are a detail-oriented professional property administrator looking for a fun, hardworking and collaborative team that supports learning and continuous improvement, we want to meet you!

Summary:

The Property Administrator, Commercial, for Cushman & Wakefield | Stevenson has the passion and drive to work closely with and provide support to the Property Manager in the overall management of a commercial real estate portfolio. The Property Administrator is involved in all aspects of day-to-day operations of the property, including tenant relations, managing maintenance activities, maintaining filing systems, assisting with year-end CAM reconciliations, annual collection and preparation of Income & Expense Statements and preparation of real estate documentation and monthly financial reports.

The Property Administrator, Commercial reports directly to the Vice President, Commercial Property Management.

Required Skills and Abilities:

• Post-secondary degree or college certification in any subject area preferred or equivalent experience or education in the Property Management Industry.
• 2+ years of professional property administrator experience - detail oriented and project oriented; ability to organize information electronically and paper based.
• Computer Skills intermediate to advanced skills in Excel, Word, Outlook and other Microsoft Office programs.
• Experience using Yardi considered an asset.
• Basic accounting knowledge and understanding of rental terms and leases required in order to assist with lease and budget preparation, year end CAM reconciliations, and monitoring tenant schedules of rent.
• Knowledge of building systems considered an asset.
• Ability to work effectively in a rapidly growing/changing environment with a high degree of resourcefulness and adaptability
• Communication Skills - Ability to communicate effectively and professionally, both oral and written with both internal and external stakeholders; Experience communicating with media an asset
• Relationship Skills Ability to develop and sustain cooperative working relationships at all levels of the organization; be a mature and self-motivated team player with good conflict-resolution and people management skills; develop productive relationships with vendors
• Organizational Skills Ability to allocate ones time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, ability to project manage and delegate where applicable
• Decision Making Skills Ability to resolve problems using facts and sound reasoning; ability to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.

Duties and Responsibilities:

• Responsible for lease preparation and understanding all lease documentation.
• Prepares and administers contracts for provision of property services, such as cleaning and mainte-nance, snow removal, landscaping, etc.
• Coordinates the implementation of repairs, maintenance and renovations carried out on buildings and monitors progress while determining whether costs are a building expense or a tenant expense.
• Prepares work orders for Maintenance personnel through Angus.
• Ensures necessary purchase orders are issued, maintained and tracked.
• Handles utility tracking and implements changes with utility companies where necessary.
• Tracks critical timelines such as POs, insurance certificates for vendors and tenants, annual payments, budgets, CAM reconciliations and financial statements.
• Assists with preparation of photocopies, scans, saving, and files, and emails monthly management re-ports as directed by the Property Manager.
• Prepares monthly AR reporting to Manager and works with tenants to have any arrears resolved.
• Updates emergency contacts in databases for maintenance on call procedures.
• Assists with preparation of legal documentation.
• Tracks door access for buildings and maintains database of fob information.
• Maintains parking agreements and manages parking lots.
• Provides support and assistance as required to other team members, in particular as workloads fluctu-ate.
• Collaborates effectively with team members throughout the business, from all levels.
• Makes use of knowledge of standard office administrative practices and procedures.
• Ensures that deliverables align with the strategic priorities of the business units supported.
  
• Participates in preparing monthly financial statements, yearly CAM reconciliations and annual budgets.
• Conducts business in a fiscally responsible manner, considering budget and potential costs.
• Provides recommendations to the Property Manager on the most efficient use of time and equipment, in order to manage project costs
• Ensures that all resources (time, supplies, equipment) are used in the most effective and efficient ways to support business activities.
• Prepares different types of correspondence for Tenants and Owners such as tenant welcome packages, notices, etc. as directed by the Property Manager.
• Handles general correspondence to Tenants and Owners for various items/issues, and as directed by Property Manager.
• Corresponds with tenants regarding common area costs and property taxes.
• Participates actively in committees and team meetings as assigned.
• Completes all administration duties for the assigned portfolio.
• Other duties as required and assigned.

Cushman & Wakefield | Stevensonis committed to principles of anti-oppression and employment equity. We strongly encourage members of Indigenous, ethno-racial, 2SLGBTQQIA, female-identifying, Francophone, immigrant, refugee, differently abled and other equity seeking groups to apply and self-identify. If accommodation is required during the hiring process, please inform us once selected for an interview.