The Executive Assistant is responsible for supporting the CEO and potentially 2-3 Senior Executives at any one time. This person will perform a variety of complex and highly confidential administrative support functions for the executives, well as managing confidential correspondence and generally streamlining administrative procedures as required.

In this role, this person will actively and proactively discover new ways to perform this role efficiently and effectively to allow the business stakeholders to focus on their primary job responsibilities. This role has a varied and complex workload and must balance reactive and proactive responsibilities to meet internal and external deadlines.

Responsibilities:

• Manages and oversees implementation of administrative policies and procedures to ensure efficiency and effectiveness including all matters related to IT and corporate functions
• Provides ongoing administrative support including managing calendars and expenses
• Partners with teams across ChangeMakers to optimize and streamline processes
• Ensures the smooth and adequate flow of information in support of the executives
• Completes special projects by organizing and coordinating information and requirements planning, arranging, and meeting schedules and monitoring results

What we're looking for:

• High potential business manager profile or minimum of five (5) years work experience in an administrative role
• Well-honed interpersonal and communication skills will provide the sensitivity and relationship building skills required to work collaboratively with staff and outside organizations
• Excellent communication skills, both written and verbal and successful track record in working with staff at all levels
• High level of critical and logical thinking, analysis, and reasoning skills to lead operational excellence
• Business minded to recommend solutions to the executives and colleagues
• Proactive; demonstrates time management, planning, and organization skills with the ability to work on a wide range of issues simultaneously within tight deadlines
• Excellent relationship-building skills: has the ability to influence without authority, develop consensus, and build rapport with a wide variety of people
• Process-oriented with a 'hands-on' approach
• Ability to prioritize and effectively deliver on a complex portfolio of work meeting deadlines and budgets, while ensuring high quality work.
• Effective attention to detail and a high degree of accuracy
• High level of integrity, confidentiality, and accountability
• Strong technical ability and experience with a range of software applications such as MS Office, particularly an intermediate working knowledge of Excel
• Successful background check

Unique Requirements:

• Demonstrate a passion for learning, both to improve your skill set as well as develop a better understanding of our clients and our company;
• Demonstrate a willingness to roll up one's sleeves and employ a “can do” attitude across all tasks;
• Establish a good working relationship with colleagues across ChangeMakers Believeco Partners.

Work Conditions:

• Hybrid workplace model
• Overtime, as required
• Use of desktop computer and peripherals
• Additional duties and responsibilities may be added or modified as required throughout the course of employment

We are ChangeMakers

ChangeMakers is a 400+ person independent reputation management, social impact and marketing firm with offices throughout Canada and in the US. ChangeMakers combines deep business specialization with human-centered strategies, working alongside our clients to succeed in a disruptive world.

An equitable employer:

ChangeMakers is committed to advancing equity, diversity, and inclusion in all its forms, a commitment that enriches our company culture, the ideas that we generate, and the quality of service that we provide our clients. We encourage applications from Indigenous communities, racialized communities, women, persons with disabilities, LGBTQ2S+ people, and people from other historically marginalized communities.

ChangeMakers is committed to providing employment accommodation under the Human Rights Code and the Accessibility Disabilities Act provincially by providing employment accommodations. If you are a job applicant with a disability, ChangeMakers will make every effort to accommodate you throughout the recruitment process. Please inform us if you require any accommodation, and we will work with you to meet your needs.

At ChangeMakers we recognize that the best candidate may not meet all the criteria listed above. We encourage all those interested and with relevant experience to apply even if you don't match the job posting perfectly. We welcome creative, out-of-the-box thinking, and lived-experience and we strive to provide an environment for best-in-class innovation that quickly and fulsomely meets our clients' needs.