Job description

Job Posting: Office Administrator / Receptionist

About the Role:

Are you an organized, tech-savvy, and detail-oriented professional who thrives in a dynamic environment? InspiredHR is working with a client to help find anOffice Administrator / Receptionistto support a small, fast-paced team. This role is ideal for someone who enjoys taking ownership, ensuring smooth office operations, and providing top-tier administrative support.

The ideal candidate will be thefirst point of contactfor the company, responsible for managing daily office activities, coordinating meetings and events, handling administrative tasks, and ensuring a welcoming environment for visitors and employees.

Key Responsibilities:

Office & Administrative Support

• Managecalendar scheduling, email correspondence, and meeting coordination
• Supportboardroom and IT setupfor meetings
• Handledeliveries, mail, and courier services
• Performbasic data entry tasks, includingbookkeeping, employee expense reports, and tax information
• Assist withevent planning, including catering and office celebrations
• Maintain office supplies and ensure a well-organized workspace

Front Desk & Public-Facing Duties

• Welcome guests and create a warm, professional first impression
• Coordinate with business leaders and teams to stay updated on company initiatives
• Assist withsocial media managementand digital presence
• Support withemployee recognition program, ensuring timely mailings and acknowledgments

Tech & Organizational Skills

• UtilizeMicrosoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint)
• Comfortable navigatingsocial media platforms(LinkedIn, Facebook, etc.)
• Agile, adaptable, and able to multitask in asmall team environment

What Were Looking For:

• Experience:Minimum2 yearsin anoffice administrationorreceptionistrole
• Tech-Savvy:Strong proficiency inMicrosoft Officeand online platforms
• People-Oriented:Friendly, professional, and confident interacting with executives and external contacts
• Detail-Focused:Excellent organizational skills and the ability toanticipate needs
• Hands-On Attitude:A self-starter whotakes initiativeand can roll up their sleeves to get things done
• Strong Communication:Able to draft professional emails, coordinate meetings, and manage correspondence effectively

Why Join Us?

Work in a small, tight-knit teamwhere your contributions make an impact
Be the go-to person for office operationsand help create a productive, welcoming workspace