The Events & Community Engagement Assistant will play an active role in supporting the planning, delivery, facilitation and supervision of special events and programs within the Municipality of Port Hope, their participants, volunteers; ensure compliance with HIGH FIVE standards, the Health and Safety Regulations; and Municipal Policies and procedures.
Term
Contract ending December 31, 2025.

Benefits and Perks

• Optional enrollment in the OMERS Pension Plan from the date of hire
• Work-life Balance Initiatives
• Wellness, Social and Staff Ambassador Committees
• Employee and Family Assistance Plan
• Perks and Savings Partnerships

Compensation
$27.45 per hour
Responsibilities

• Undertaking support responsibilities related to the oversight and administrative support of community and municipal events in Port Hope.
• Working directly with community event organizers and municipal staff; conducting meetings, site visits, email, and phone correspondence.
• Participate in and assist with program planning and on-site support; includes research and development, implementation, and supervision.
• Perform administrative tasks including updating of files, maintenance of email lists, databases, inventory.
• Assist with the development and execution of event applications, emergency plans, site plans, production schedules, and other logistical planning tools.
• Assist with the development and execution of sponsorship proposals, promotion plans and social media campaigns.
• Assist with the management of facility needs, setup and takedown of tables, chairs and equipment for programs and events.
• Utilize computer skills to create marketing materials, organize digital files, collect and analyze data in consultation with various staff and departments.
• Apply creative thinking and industry research to make suggestions for improvements to events, systems, and communication methods.
• Interact in a positive, professional, courteous, and respectful manner in all meetings, and communications, recognizing the varied viewpoints of stakeholders.
• Adhere to high standards of ethical behaviour and demonstrate understanding that their personal actions impact the public's perception of the Municipality.
• Perform other duties as assigned by the Special Events Coordinator or designate.

Qualifications

• Successful completion of Community College in event management/coordination, project management, public relations, recreation or similar program
• Event Coordination experience preferred.
• Customer service and/or administrative support experience preferred.
• Standard First Aid, CPR “C” with AED.
• Willingness to obtain HIGH FIVE® Principles of Healthy Child Development.
• Strong interpersonal and public relations skills and the ability to cultivate relationships with and communicate effectively with all community contact, volunteers, and other stakeholders.
• Proficient computer skills including Email, Word, Excel, and Adobe.
• Verbal communication skills including courtesy, tact, and explanation. Written communication skills including grammar/spelling skills.
• Team player that displays initiative.
• Organizational and time management skills, ability to effectively coordinate multiple projects, deadlines, and priorities.
• Flexible and adaptable, open to and accepting of change.
• Detail oriented.
• Valid and satisfactory Criminal Record and Judicial Matters Check.
• Valid Driver's License and access to own vehicle.
• Willingness to adapt to changing work locations / environment.
• Required to work flexible hours including evenings, weekends and holidays.

Submit an Application

Please submit your cover letter and resume online at Careers - Municipality of Port Hope by February 21, 2025. Interviews may be scheduled in advance of the closing date.
Recruitment Process

The Municipality of Port Hope is a progressive employer who believes a diverse and inclusive workplace strengthens the team and fosters an environment where everyone feels as though they belong and their dignity, beliefs and identity are respected.

We are committed to creating and sustaining an environment that provides a supportive workplace and equal opportunity for all employees. Accommodations can be requested throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act.

Applications will be reviewed, and interviews may be scheduled prior to the job posting closing date. All applicants will receive an automated email confirming the submission of their application, but only those candidates selected for an interview will be further contacted by Human Resources.

Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and the Municipal Act, as amended.

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