Company Description

The County of Grande Prairie builds on its natural environment and the entrepreneurial spirit of its citizens to provide an unmatched quality of life and opportunity for all. We offer a collaborative and dynamic workplace where our values of Trustworthy, Transparent, Respectful, and Collaborative guide our conduct and contribute to a healthy culture.

Job Description

Under the direction of the Director of Land and Development Services, the Planning Coordinator role is a new position that will be responsible for maintaining and creating operational procedures; compiling data on process and productivity efficiencies for Service Area managers to analyze; coordinating with different departments for workflow development; ensuring process compliance with County and legislative policies and standards; and identifying operational issues and challenges as they arise.

Additionally, the Planning Coordinator will support the Planning and Development team with implementation of process improvements and assist with Department specific training and change management. While this position is an administrative role, being technically savvy is an asset.

The ideal candidate will be a diligent problem solver that is comfortable with doing something different every day. Planning and Development is a dynamic field and candidates should be able to work independently with the forethought to understand the impacts of changes on others. The successful candidate will take pride in a job well done utilizing strategic analysis to guide objectives. The successful candidate will support the Service Area in taking a proactive approach to identifying, collaborating, and implementing business changes. Having strong relationship and influencing skills will support the successful candidate in applying innovative and objective approaches to responding to change.

Job Duties & Responsibilities:

• Deliver exceptional customer service to both internal and external customers
• Able to work collaboratively with project teams to implement chosen solutions and provide guidance to make sure all requirements are met.
• Have a broad understanding of business strategy, operation efficiency, and project management as it relates to process implementation and change management.
• Coordinate and facilitate Service Area specific training.
• Develop department/area specific business process and training material.
• Able to understand the requirements and intent of the land use framework, Land Use Bylaw, Municipals Government Act as it relates to planning and land and facilities management, Safety Codes Act, associated regulation, and other legislation.
• Analyze department processes and make recommendations for process improvements and efficiencies.
• Act as Service Area Champion on various organizational software and technology, including the staff intranet, website, permitting and land management software, asset management software, ERP/Financial software, etc.
• Provide background material, and recommendations to internal departments, Management, Senior Leadership, and Council for decision making.
• Escalate complex issues to management, senior leadership, Council for direction and decision as required.
• Administrative duties such as filing organizing information in paper and digital form, printing, photocopying, typing letters and reports, data entry, scheduling meetings and booking facilities, arranging post and deliveries, taking minutes at meetings, liaising with suppliers and contractors, and responding to queries on the phone and by email.
• Other general administrative duties as assigned.

Qualifications

• Post secondary diploma or degree in Business Administration, Change Management, or related field.
• 2-4 years of experience in Planning and Development or business process development related field.
• Strong analytical and problem-solving skills with the ability to approach issues with an open mind and unbiased manner to develop innovative, cooperative solutions.
• Ability to demonstrate strong time management, organizational skills, and manage interruptions within a fast-paced environment.
• A keen attention to detail.
• Ability to accurately interpret legal survey plans, drawings, legal descriptions, and legal agreements.
• Ability to work collaboratively within a team environment, but also independently.
• Excellent verbal and written communication skills.
• Superb customer service skills are a must.
• Willingness to embrace technology.
• Proficient in MS Office.

Additional Information

What We Offer:

The County of Grande Prairie provides a competitive compensation package, including benefits, pension and vacation. We actively support professional development opportunities and foster an engaging work environment.

This permanent full-time position works Monday to Friday for 35 hours per week from 8:30am - 4:30 pm with some overtime as required.

Pay rate: $45.73 - $53.81 hourly.

This position will be open until January 27, 2025.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The County of Grande Prairie recognizes and values the principles of fair hiring practices. We are committed to a respectful and inclusive workplace and welcome applications from all qualified individuals. Should you require accommodation through any stage of the recruitment process, please contact [email protected] and we will work with you to meet your needs.

• This posting may be used for future vacancies or to fill more than one position
• This posting may be open until a suitable candidate(s) is/are found.

Please note that once your application is complete, you will receive a confirmation email. If we require any additional information we will contact you. Due to the volume of applications received we can only answer questions at the interview stage.