Administrative Assistant

Electrozad Supply is the largest independently Canadian owned and operated electrical wholesale distributor in Southwestern Ontario. Founded 66 years ago, Electrozad has over 120 employees in 5 locations. From products to complete project solutions, we provided customers with a convenient ‘one-stop-shop' total source for their automation and electrical needs. Our goal as “The House that Service Built” is to provide the highest standard of quality products, service, and support, to consistently meet the expectations of our customers.

We are a proud member of the Sonepar Group, the world's largest privately-held electrical distributor. The Sonepar Group is present in more than 40 countries with over 45,000 employees. In Canada, we are represented by 9 locally managed electrical and industrial distributors and have over 110 locations with coverage in 8 provinces.

To explore and learn more about Sonepar opportunities, please visit www.career.sonepar.com

What's In It For You?

• You will be joining a market leader with over 40 years of experience to help you elevate your potential.
• You will be working for the world's #1 privately held business to business distributor of electrical products and related solutions.
• A chance to get involved in the forever growing electrical industry.
• We house the largest inventory to better service our customers and deliver on sales commitments.
• An opportunity for career development across many business departments within our organization.

Scope of the Position

The Administrative Assistant is responsible for overseeing administrative operations, ensuring accuracy and efficiency in daily financial transactions, and maintaining effective coordination across departments. They support branch operations through record-keeping, staff oversight, and adherence to company policies while also managing customer interactions and returns processing. Additionally, they contribute to the team environment by participating in training, handling communications, and providing back-up support as needed.

Major Duties and Responsibilities:

• Daily invoicing of packing slips in our Eclipse system, following for manifests from shipping department
• Balancing cash and posting accounts receivables daily, bank deposits as necessary
• Coordination of and working with customer service, purchasing and accounts payable with respect to handling inventory, purchase order and payable discrepancies
• Rotating switchboard duties and vacation back-up for receptionist
• Attending product meetings and training seminars as deemed necessary by management
• May assist with attendance and sick day records for all branch staff while ensuring local employee files are current and ensuring all information communicated appropriately to head office
• Prepare letters, documents and mailers when requested
• Leading and providing direction for the process and flow of returns
• Coordinating and leading with the assisting of purchasing and warehouse regarding defective and damaged goods.
• Providing oversite and ensuring staff are following company procedures and policy.
• Process and handle various form of payment at customer service window
• Strong work ethic and positive team attitude
• Able to effectively communicate both verbally and in writing

Requirements

• University degree or college diploma, an asset.
• 2+ years of experience in an administrative capacity and in an office environment, a requirement.
• Has the willingness to learn and adapt.

Sonepar places the planet and diversity and inclusion at the core of its vision driving our business ethos.

Today, Sonepar is the leading distributor of energy-efficient products, pioneering the energy transition and making sustainability a priority. At Sonepar, we firmly believe that every action is crucial in safeguarding the environment, driving our commitment to a more sustainable future. We have accelerated our own transition to efficient generation and use of electrical energy across our business and champion the innovation of sustainable solutions in the market.

This commitment is tangible in our detailed Global CSR report, to learn more please visit

https://www.sonepar.com/en/commitments/sustainability.

Sonepar has been recognized as a Diversity Leader by the Financial Times' 2024 Diversity Leaders ranking and was awarded GEEIS Certification in 2022. We are proud to be an equal opportunity employer, welcoming submissions from all candidates. We believe in creating a work environment where everyone can feel safe, use their voice, and know that they belong. Diversity and Inclusion (D&I) is a central focus of our global, strategic impact plan. We value diversity and inclusion in the workplace because it allows us to better meet the needs of the communities we serve. It helps us foster greater creativity, breadth of experience, and it's essential to our success as an organization. All qualified individuals, regardless of race, ethnic or national origin, colour, religion, sex, sexual orientation, age, marital status, neurodiversity, disability status, gender identity, veteran status or any other aspect which makes them unique are encouraged to apply.

For more information about our Inclusion and Diversity initiatives, please visit

https://www.sonepar.com/en/commitments/diversity-and-inclusion.

Sonepar is an equal opportunity employer and welcomes submissions from all candidates. Accommodation is available to all applicants upon request. If selected for an interview, please advise the Sonepar representative of your accommodation needs at that time. We will work with all applicants to accommodate their accessibility needs.

Next steps:

We are interested in knowing more about you. Start an exciting new career and enjoy a number of benefits by applying online. While we are very grateful for your interest in joining the team, only those selected for an interview will be contacted.