Position Summary:

The Financial Administrator is responsible for managing the financial operations of ANEW Centre for Healing, ensuring accuracy, compliance, and efficiency in financial processes. This role requires a detail-oriented and organized professional with the ability to balance multiple priorities while maintaining a high level of confidentiality and professionalism. The Financial Administrator will track and manage financial data, record financial transactions in QuickBooks, and notify the supervisor of any accounting discrepancies. They will also organize and prepare financial reports, process business transactions (e.g., accounts payable and receivable), and complete monthly reconciliations. The Financial Administrator is accountable to the Director(s) of Anew Centre for Healing.

Key Roles and Responsibilities:

• Verify the accuracy of accounting information;
• Record and reconcile financial transactions in QuickBooks, ensuring subsidiary accounts are balanced;
• Reconcile accounts in a timely manner to ensure accuracy and compliance;
• Prepare financial reports by analyzing, collecting, and reviewing account trends and information;
• Process accounts receivable and accounts payable transactions;
• Process monthly expense claims and household, programming, and operations budgets;
• Manage the collection and organization of receipts for incidental and credit cards;
• Administer cash flow to houses within the program area;
• Follow up on outstanding invoices to ensure timely payment;
• Process new hires, terminations, employee changes, pay rate adjustments, and Records of Employment;
• Assist with year-end activities related to payroll and finances;
• Develop and monitor household, programming, and operations budgets;
• Process and manage month-end invoices, including per diems and bill backs, and send to DFNA (Designated First Nations Authority);
• Maintain professional relationships with clients, vendors, and stakeholders;
• Support the setup and management of modules for the family program;
• Additional tasks and duties are directed by Leadership.

Qualifications and Requirements:

• Diploma or degree in Accounting, Finance, or a related field preferred. Equivalent experience will be considered;
• Minimum of 2-5 years experience in finance, accounting, or a similar role. Experience with non-profit or social programs is an asset;
• Proficiency in accounting software (QuickBooks), Google Workspace, and Microsoft Office Suite (Excel, Word);
• Strong understanding of accounting principles and financial reconciliation processes;
• Strong organizational and time management skills;
• Excellent communication and relationship-building abilities;
• Ability to work independently and collaboratively in a team environment;
• Ability to pass a Criminal Record Check & Intervention Record Check (must be 6 months or newer);
• Ability to multi-task, meet deadlines, and anticipate the needs of the organization;
• Ability to maintain confidentiality;
• Non-judgement manner and strong personal boundaries;
• Ability to work up to 32 hours per week