We are looking for an Administrative Assistant (French considered a strong asset) to join our exciting team of dynamic professionals in our growing organization. This is a full-time position primarily working out of a high-rise Condominium Building located in the East End of Ottawa. If you are a customer-oriented, highly motivated, dynamic, proactive team player seeking a challenging position, works well with minimal supervision, meets deadlines successfully, and effectively multi-task, we would like to hear from you!

The hours for this position are Monday through Friday, 8:00 AM - 4:00 PM.

This position will be responsible for the following contributions to our success:

• Provide administrative support to Property Managers
• Monitor and respond to telephone and email inquiries from owners/residents/service providers
• Prepare purchase orders
• Contact service providers for quotes, service requests, etc.
• Maintain owner/resident lists
• Maintain FOB's and Keys for residents in the building
• Scan and save documents to SharePoint under appropriate property
• Prepare mail outs and email correspondence to owners/residents
• Draft correspondence such as arrears letters, notices, etc. in both English and French
• Filing
• First point of contact for walk-ins
• Perform other related duties that may arise or be assigned

Ideally, this position would be of interest to those with the following qualifications:

• Minimum High School Diploma
• Minimum of 2 years working in a fast-past administration office
• Pleasant telephone manner and customer focused personality
• Knowledge of MS Office and other computer related skills
• Excellent communication, grammar and spelling skills
• Ability to work well under pressure
• Team oriented, diligent and reliable
• Prior experience in Property Management industry considered an asset
  
• French considered an asset

Benefits of Joining Our Team:

• Free Parking on-site
• Supportive and collaborative work environment
• Opportunities for professional development and growth
• RRSP matching program
• 3 weeks of vacation per year
• Comprehensive health benefits package, including dental

Apollo is a dynamic, progressive organization and has enjoyed continued success and growth throughout the National Capital Region over the last 26 years. We greatly value teamwork and reward commitment, honesty and loyalty. We firmly believe our people are our greatest strength.