Stonehenge Therapeutic Community is a client centered not-for-profit in the Guelph area, providing specialized support services for clients with substance use challenges.

"We believe that every individual has the capacity to grow and contribute to society".

About the Role:

Under the supervision of the Human Resources Manager, the Human Resources Coordinator will work in many areas of Human Resources, with a particular emphasis on: HR systems, onboarding, employee relations, and training and development.

The successful candidate will have a demonstratedability to work on multiple projects/tasks with a high degree of accuracy and strong attention to detail.

Role Type: Full Time

Hours of Work:35/wk, M-Fri

Why Work for Us?

• Enhanced vacation entitlements for all staff
• Paid Wellness Days
• Health and Dental Benefits (no employee co-pay)
• Professional development opportunities
• RRSP matching program

Qualifications:

• Completion of Post-Secondary education in Human Resources or Business Administration; alternative education and/or experience may be considered
• Minimum of 1 year progressive experience in an administrative role with a focus on Human Resources
• Preference given to candidates who are already registered or have the capacity to be registered with a professional association (HRPA)
• Knowledge of Ontario employment legislation and Health and Safety legislation required
• Completion of JHSC training and certification an asset
• Superior computer skills, specifically with Microsoft Office required
• Experience with PolicyTech or similar electronic policy management tools an asset
• Knowledge of PHIPA, PIPEDA, and/or other privacy legislation/processes an asset
• Access to reliable transportation
  
• Lived experience related to addictions and/or mental health an asset
• Security clearance conducted by PWGS Canada will be required

Role Responsibilities:

Training and Onboarding Support

• Organize and manage new employee orientation, on-boarding, and training activities for all new staff including:
  • Launching onboarding information in the HRIS and online training platforms
    
  • Booking orientation activities with staff and supporting team members
  • Launching corresponding training checklists (e signature documents)
  • Liaising with other departments (Finance/Leadership/Operations) to validate attendance at training and orientation events
• Organize ongoing staff training using online booking system; Liaisewithprogram mangers and operations to support event bookings and registrations
• Ensure documentation is complete, filed appropriately and meets Agency compliance standards
• Manage administrativetasks related to training and development, including launching training feedback forms and training acknowledgement forms

Employee Benefit Plan Administration

• Responsible for accurately entering all benefit forms to the Plan Administrator (PA) Site
• Updating the PA site to process plan member change requests and employment status changes
  
• Performing Audits of PA sites on a quarterly basis
• Provide support to staff with questions related to benefit package
• Other tasks related to Benefit Administration as assigned by the Human Resources Manager

Scheduling Support and Communication Systems

• Serve as the main administrator for the automated employee "on-call" notification system
• Ensure employee contact information is current, and updated based on staff team changes
• Provide consultation for basic Manager or Employee questions concerning use of system

Documentation and Administrative Support

• Support the Agencys Performance Evaluation (PE) process through PE platform management
• Prepare and launch Human Resources related documentation through e-signature platform, as directed by the Human Resources Manager
• Create, organize update, and maintain HR related forms, templates, documents, and PowerPoint presentations; Ensure materials follow Agency formatting guidelines

• Provide administrative support to the Agency's employee policy platform to ensure materials follow Agency formatting guidelines; Support other Administrativeteam members engaging in this same work, in other program areas
• Support in periodic file and documentation compliance audits
  

• Other tasks as required to support Human Resources as required

Applications will be accepted until January 3rd, 2025 at 4:00pm

We look forward to meeting you!

STC accommodates the needs of applicants throughout the recruitment process in accordance with the (AODA) and Human Rights legislation. Should you require, accommodation can be made at any point, upon request.