Job DescriptionJob Description:Salary: $45,000-50,000 Position Coordinator, High Performance Programs Delivery Reports to Senior Manager, High Performance Programs Location Ottawa, Ontario Job Type Full-time, Hybrid Date Revised December 2024 ABOUT SWIMMING CANADA Swimming Canada serves as the national governing body of competitive swimming. We inspire Canadians through world leading performances to embrace a lifestyle of swimming, sport, fitness and health. Canada is a global leader in high performance swimming and development for both Olympic Program and Paralympic Program swimmers. Swimming is recognized as one of the most celebrated and successful Canadian Summer Olympic and Paralympic sports. Swimming Canada strives to foster a workplace in which all individuals maximize their potential, regardless of their differences. We are committed to attracting, developing and celebrating a diverse workforce that reflects the community we serve. ABOUT THE POSITION The successful candidate will support the distance, open water, pool, and national development camps, teams and activities for the Olympic and Paralympic programs by planning and executing logistics and acting as Team Manager for assigned camps, teams and activities, as well as supporting various projects and initiatives within the High Performance Department. The ideal candidate will be available to start in early February 2025. PRIMARY RESPONSIBILITIES Team, Camp and Activity Coordination Lead the planning and execution of all team logistics for assigned teams, camps and activities, including targeted camps for specific group-types and impairments, and classification events:Ensure compliance by all participants (agreements, training, etc.).Coordinate travel, transportation, accommodation and outfitting for all attendees.Liaise with local suppliers for the events; catering, pool rental, accommodations.Liaise with parents of minors.Complete event registrations.Prepare and submit insurance requests.Revise and distribute Team Handbook and emergency plans.Prepare information for the Communications department and provide social media support as required, such as performance statistics, gathering quotes, writing wrap-up stories. Prepare and lead team welcome meetings and regular/daily team meetings as required. Prepare, distribute, collect and consolidate results from post-event surveys.Assist as required with team announcements.Assist as required with the inventory, tracking and maintenance and delivery of all items, including, kit, clothing, mobility devices and other equipment, including pit kit, required for camps and teams. Department SupportTrack and monitor budgets related to assigned teams, camps, activities and/or projects.Assist with ID Teams Recognition program. Perform regular website updates related to teams and High Performance items as assigned/for assigned portfolio. Assist with the outfitting process by performing inventory, packaging, and distribution, attend offsite storage to pull and pack as needed.Assist with Family & Friends programs for events as assigned.Assist with the coordination of post-Trials Team meetings as assigned.Create and consolidate information and reports for the Annual General Report.Provide logistical support to National Coaches as assigned. Team ManagementAct as Team Manager at various camps, teams and activities as assigned, and/or assist the Team Leader in the following areas:Provide ongoing communication to all groups attending the camp, team or activity with updates to schedule, logistics, disseminating information from meetings, etc.Provide ongoing communication with parents of minors attending the camp, team, or activity regarding updates, changes to flights, and other pertinent information.Act as main point of contact for all members of the team attending the camp, team or activity, including athletes, coaches, staff, IST, organizers, and others as needed.Attend Technical Leaders meetings when onsite.Liaise with international event host organizations, including the sport information and resolution desks as required.Drive various groups to and/or from various locations, such as airport, hotel, pool, and groceries.Available for all scheduled shifts, in addition to being on-call for the duration of the camp, team or activity to deal with emergencies.Responsible for the tracking and distribution of funds, such as cash advances, per diems, making payments, etc.Responsible to stay with and supervise athletes for all camp, team and activities requirements, including doping control, as needed.Responsible for the application of rules and procedures within the camp, team or activity with the support of the Team Leader, Head Coach or Senior Swimming Canada Staff member. Responsible for providing primary duty of care for all attending athletes, and in particular minors, ensuring the health, safety, and wellbeing of all team members at all times.Follow all policies, procedures and practices related to the role of Team Manager and team travel.Act as assistant and support identified athletes as outlined in their individual support plan, which may include assist in putting on racing suits and personal clothing, provide guide assistance (room and pool mapping, daily walking guidance), provide support with mobility devices, and provide reminders for daily needs (hygiene, medication, etc).Assist as needed with the creation and updating of individual athlete profiles for the Team Manager binder, outlining the needs of each athlete (ie. allergies, dietary restrictions, etc.), and helpful suggestions to support the athletes needs while away, based on information received from the athlete, their personal coach and/or classification information.All other duties as required. EXPERIENCE, QUALIFICATIONS AND REQUIREMENT Completion of post-secondary education would be considered an asset. Technical swimming knowledge and experience would be considered an asset. Knowledge of, or experience in planning and executing events, in sporting events/competitions or environment, would be a strong asset. Strong organization and planning skills, with the ability to work on a variety of projects at a time, and work comfortably in a deadline driven environment. Excellent attention to detail and organization skills, with the ability to see and understand the overall project objectives. Strong interpersonal skills, with the ability to build and maintain relationships with a wide variety of groups. Ability to work independently and as part of a team, and to be a self-starter. Ability to maintain composure in high-pressure situations. Ability to be responsible for a group of athletes for extended periods of time when onsite at camps, teams and activities. Ability to be proactive, flexible and adaptable due to the changing needs of camps, teams, and activities. Ability to gather accurate and relevant data for the purpose of making decisions. Ability to creatively problem solve. Strong verbal and writing skills in English and French are preferred. Proficient in Microsoft Word, Excel, Outlook, and PowerPoint is required. Experience using a CRM or similar, and with social media, would be an asset. Ability to lift, carry, push and pull, a minimum of 30 lbs on an occasional basis, as required to set-up and tear-down at events, and assist with outfitting. Knowledge of, or experience with, providing duty of care for others would be considered a strong asset, experience with individuals with disabilities or in a para sport environment would be considered an asset. Eligible to travel domestically and internationally is required. A valid drivers license with eligibility to drive a rental vehicle domestically and internationally is desired, for the purpose of going to offsite storage, travelling between venues at camps, teams and activities, and procuring items for the team room (groceries, etc.). WORK LOCATION This is a full-time, permanent position based out of the Ottawa office for two to three days a week, and with significant travel. The Ottawa Office is located on the traditional territory of the Algonquin Anishinabek People. TOTAL REWARDS The annual base salary for this position is commensurate with qualifications and experience, and within a range of $45,000-50,000. This position comes with a health and dental benefits package, Group RRSP matching plan, an annual wellness benefit, and annual salary increases, as outlined in the Employee Handbook. APPLICATION Candidates are asked to submit a cover letter and resume via the link below by 4pm ET on Wednesday, January 8, 2025. Swimming Canada is committed to providing accommodations. If you require an accommodation for a disability as part of the hiring process, please contact [email protected]. Any questions regarding the position can be directed to [email protected]. INTERVIEWS Interviews will take place virtually or in-person on Friday, January 17 and Monday, January 20, 2025. Link: https://swimmingcanada.bamboohr.com/careers/30 We thank all candidates for their interest, however, only candidates invited to an interview will be contacted. ** Poste Coordonnateur, prestation des programmes de haute performance Se rapporte au Gestionnaire suprieur de la haute performance Lieu Ottawa, Ontario Type demploi Temps plein, hybride Date de rvision Dcembre 2024 PROPOS DE NATATION CANADA Natation Canada est lorganisme national qui rgit la natation comptitive au pays. Nous inspirons la population canadienne, par des performances de classe mondiale, adopter un mode de vie ax sur la natation, le sport, la forme physique et la sant. Le Canada est un leader mondial de la natation de haute performance et du dveloppement des nageurs des programmes olympique et paralympique. La natation est reconnue comme l'un des sports olympiques et paralympiques d't les plus clbres et les plus couronns de succs au Canada. Natation Canada aspire favoriser un environnement de travail o tous les individus peuvent maximiser leur potentiel, indpendamment de leurs diffrences. Nous nous sommes engags attirer, dvelopper et clbrer un personnel diversifi qui reflte la communaut que nous servons. PROPOS DU POSTE La personne choisie apportera son soutien lors des camps, des quipes et des activits de distance, d'eau libre, de piscine et de dveloppement pour les programmes olympiques et paralympiques, en planifiant et en excutant la logistique et en agissant comme gestionnaire d'quipe lors des camps, des quipes et des activits assigns, ainsi qu'en soutenant divers projets et initiatives au sein du dpartement de la haute performance. La personne idale sera disponible pour commencer au dbut du mois de fvrier 2025. RESPONSABILITS PRINCIPALES Coordination des quipes, des camps et des activits Piloter la planification et l'excution de la logistique pour les quipes, les camps et les activits qui leur sont assigns, y compris les camps cibls pour des groupes spcifiques et des handicaps prcis, ainsi que les vnements de classification:Veiller ce que tous les participants respectent les rgles (ententes, formations, etc.).Coordonner les dplacements, le transport, l'hbergement et l'quipement de tous les participants.Assurer la liaison avec les fournisseurs locaux pour les vnements : traiteur, location de piscine, hbergement.Assurer la liaison avec les parents de mineurs.Procder aux inscriptions aux vnements.Prparer et soumettre les demandes d'assurance.Rviser et distribuer le manuel de l'quipe et les plans d'urgence.Prparer des informations pour le dpartement des communications et apporter un soutien aux mdias sociaux au besoin, par exemple en recueillant des statistiques sur les performances et des citations, ou en rdigeant des articles rcapitulatifs. Prparer et animer les runions d'accueil de l'quipe et les runions d'quipe rgulires/quotidiennes, le cas chant. Prparer, distribuer, collecter et compiler les rsultats des sondages post-vnements.Assister, le cas chant, aux annonces de l'quipe.Aider, selon les besoins, l'inventaire, au suivi, la maintenance et la livraison de tous les articles, y compris les kits, les vtements, les aides la mobilit et les autres quipements, y compris le matriel pour la zone d'quipe ncessaire aux camps et aux quipes. Soutien au dpartementAssurer le suivi et la surveillance des budgets relatifs aux quipes, aux camps ou aux projets qui lui sont assigns.Aider au programme de reconnaissance des quipes ID. Effectuer des mises jour rgulires du site web en rapport avec les quipes et les aspects lis la haute performance, en fonction des tches accomplir/du portfolio attribu. Participer au processus d'quipement en procdant l'inventaire, l'emballage et la distribution, en se rendant dans les entrepts hors site pour retirer et emballer les articles ncessaires.Aider au programme Famille et amis lors d'vnements, selon les besoins.Aider la coordination des runions d'quipe aprs les Essais, selon les besoins.Produire et consolider les informations et les rapports pour le rapport gnral annuel.Fournir un soutien logistique aux entraineurs nationaux, selon les besoins. Gestion des quipesAgir comme gestionnaire d'quipe lors de divers camps, quipes et activits, selon les besoins, ou assister le chef d'quipe pour les tches suivantes:Assurer une communication continue avec tous les groupes participant au camp, l'quipe ou l'activit en maintenant jour l'horaire, la logistique, en communiquant les informations issues des runions, etc.Assurer une communication continue avec les parents des mineurs participant au camp, l'quipe ou l'activit concernant les mises jour, les changements de vols et autres informations pertinentes.Servir de point de contact principal pour tous les membres de l'quipe participant au camp, l'quipe ou l'activit, y compris les athltes, les entraineurs, le personnel, l'SI, les organisateurs et d'autres personnes si ncessaire.Participer aux runions des responsables techniques lorsque sur place.Assurer la liaison avec les organisations htes des vnements internationaux, y compris les bureaux d'information et de rsolution des diffrends sportifs, selon les besoins.Conduire diffrents groupes vers et depuis divers lieux, tels que l'aroport, l'htel, la piscine et l'piceries.tre disponible pour tous les quarts de travail prvus, en plus d'tre de garde pendant toute la dure du camp, de l'quipe ou de l'activit pour rpondre aux urgences. Responsable du suivi et de la distribution des fonds, tels que les avances de fonds, les indemnits journalires, les paiements, etc.Responsable de rester avec les athltes et de les superviser pour toutes les obligations lies au camp, l'quipe et aux activits, y compris le contrle antidopage, le cas chant. Responsable de l'application des rgles et des procdures au sein du camp, de l'quipe ou de l'activit avec l'appui du chef d'quipe, de l'entraineur-chef ou d'un membre du personnel snior de Natation Canada.Responsable de la prise en charge de tous les athltes prsents, et en particulier des mineurs,