About Us

Founded in 2017, Lakeland HR Solutions delivers practical, tailored human resource support to small -medium sized organizations. We offer guidance without cookie-cutter approaches, staying current with legislation and best practices to ensure relevance and impact.

As a small, local team, we understand the unique needs of the communities we serve. Our goal is to build trust, strengthen teams, and support business growth through four key pillars:

Policy Development: Crafting compliant, meaningful policies that reflect your values and follow legislative compliance.
Recruitment: Streamlining hiring and onboarding to secure top talent.
Training: Providing custom programs that range from HR basics to conflict resolution, and more.
Consulting: Offering on-demand, confidential support.

Job Overview

We are seeking a dynamic and organized Administrative and Marketing Coordinator to support our recruitment and administrative efforts. This role requires a proactive individual who thrives in a fast-paced environment and excels at managing multiple priorities. The ideal candidate will have strong marketing and administrative skills, be adept at using various systems and tools, and have a keen eye for detail.

Key ResponsibilitiesRecruitment Support

• Post job advertisements and manage recruitment marketing initiatives.

• Schedule interviews and reference checks.

• Coordinate follow-ups with clients and candidates.

• Assist in organizing and attending job fairs.

• Prepare recruitment reports and maintain recruitment systems.

Marketing Coordination

• Support marketing initiatives to promote jobs, services, and products, especially in rural communities.

• Develop marketing materials using tools such as Canva.

• Manage social media platforms, including Meta and LinkedIn, and analyze campaign performance.

• Assist with Google Ads and Search Engine Marketing (SEM).

• Support website updates and content creation.

Administrative Duties

• Create, format, and manage documents, forms, letters, proposals, agreements, and reports in Microsoft Word, Google Suite, and Adobe.

• Use tools like E-Signature software, time-tracking systems (e.g., TOGGL), and other digital platforms to streamline processes.

• Office supplies and stationary ordering.

• Navigate system issues and support the team

• Handle sensitive and confidential information with discretion.

• General office cleaning and organization.

• Other administrative duties as required.

Bookkeeping

• Process invoices, receipts, and payments.

• Reconcile accounts and prepare financial records using Quickbooks Online.

• Assist with payroll preparation and processing.

• Generate financial reports and maintain accurate records of transactions.

• Track and process remittances (payroll, GST)

• Assisting with year-end preparation

Qualifications

• Education and Experience:

• Post Secondary Education in Office Administration or proven experience in marketing and administrative roles.

• Experience with recruitment processes and supporting HR initiatives is an asset.

• Proficiency in design software

• Technical Skills:

• Strong technical skills with multiple systems ( Google Suite, Microsoft Suite, Canva, Meta, Instagram, Facebook, Quickbooks online, Indeed, Asana, Toggl)

• Experience with website management and digital advertising platforms.

• Strong technical aptitude and ability to learn new systems and software independently.

• Key Strengths:

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills.

• Ability to handle multiple competing priorities and meet deadlines.

• Demonstrates strong attention to detail, ensuring accuracy and quality in all tasks and deliverables.

• Focused and detail-oriented, especially when working on repetitive tasks.

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted