Position Summary:

The Financial Administrator must have a good understanding of how to properly manage financials. The role of a Financial Administrator includes tracking and managing financial data, entering financial transactions into Quickbooks, notifying the supervisor of any accounting errors, and organizing financial reports. The Financial Administrator will also run accounting software programs to process business transactions, like accounts payable, accounts receivable as well as complete monthly reconciliation. The Financial Administrator will also be responsible for verifying the accuracy of timesheets while also preparing and running payroll from start to finish. The Financial Administrator is accountable to the Directors of Anew Centre for Healing.

Key Roles and Responsibilities:

• Fast-checking accounting information;
• Recording transactions;
• Balancing subsidiary accounts to reconcile accounts;
• Ensuring all financial actions comply with local legal requirements;
• Preparing financial reports by analyzing, collecting, and condensing account trends and information;
• Using a system to account for the financial transactions made by the company to establish a chart of accounts;
• Reconcile accounts in a timely manner;
• Enter key data of financial transactions in a database;
• Processing month end invoices such as the Per Diems and Billbacks and sending out to the DFNAs;
• Following up with DFNAs on any outstanding invoices while maintaining professional relationships;
• Manage end-to-end payroll processing with precision, adhering to all federal and provincial regulations;
• Maintain current knowledge of regulatory changes affecting payroll and proactively adapt processes to maintain compliance;
• Serve as the go-to person for payroll inquiries, delivering exemplary service and resolving issues with swiftness and discretion;
• Processing new hires, terminations, employee changes (address, dependents, and bank information), pay rate changes, etc.;
• Assist in year-end related activities;
• Additional tasks and duties are directed by Leadership

Qualifications and Requirements:

• Accounting Diploma or relevant certification is a plus with 2-5 years experience;
• Ability to pass a Criminal Record Check and Intervention Record Check (must be 6 months or newer);
• Accounts payable and Accounts receivable experience;
• Familiarity with bookkeeping and basic accounting procedures;
• Competency in MS Office and Quickbooks;
• Hands-on experience with spreadsheets and financial reports;
• Ability to perform filing and recording keeping tasks;
• Data entry and word processing skills;
• Well organized, accurate with an aptitude for numbers and attention to detail;
• A solid ability to work with others to resolve issues and the ability to be a team player;
• Excellent communication skills;
• Proactive and process-orientated working style;
• Ability to multi-task, meet deadlines and anticipate the needs of the organization;
• Ability to maintain confidentiality;
• Non-judgement manner and strong personal boundaries