DIRECTOR OF ADMINISTRATIVE SERVICES / CITY TREASURER
(1 position)
Reporting to: Chief Administrative Officer
Department: Administrative Services
Classification: PERMANENT Full Time; Non-Union
Salary Range: $160,464 to $188,781
Hours of Work: 8:30 a.m. to 4:30 p.m. Monday to Friday
Starting Date: April 2025
Application Deadline: No later than 4:00 p.m January 24, 2025
Why City of Woodstock?
Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel. With a growing population of over 45,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities. The city is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities. At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario. Visitors can enjoy the city's many festivals and delight in the many local shops and restaurants in Downtown Woodstock.
When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share. Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle. Other great benefits to working at the City of Woodstock:

• Join a growing and dynamic organization offering rewarding careers,
• Competitive Wages,
• Defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City,
• Training opportunities to support you in this role,
• And a great working environment for individuals committed to making a difference, just to name a few.

Duties and Responsibilities:

1. Performs the statutory duties of the Treasurer as defined in the Municipal Act and any other provincial legislation on behalf of the Corporation.
2. Oversees daily operations of the Administrative Services Department in accordance with the by-laws, policies and plans established and approved by Council. Provide strong leadership and execution in the areas of financial accounting and analysis, property taxation, payroll, accounts payable and receivable, HST, procurement, asset management, grant support and financial reporting.
3. In conjunction with the Chief Administrative Officer, coordinates the preparation of operating and capital budgets/forecasts and monitors actual expenditures and revenues providing quarterly reports to Council.
4. Responsible for the banking needs of the municipality including multiple bank accounts, short-term borrowing, as necessary, and investing (including the Hydro Legacy Reserve Fund) in accordance with the Municipal Act and Council by-laws or resolutions.
5. Responsible for the debt portfolio of the Municipality in accordance with the Municipal Act and prescribed regulations including coordination of debenture issues and repayments with the County of Oxford.
6. Responsible for the management of and adherence to the procurement by-law.
7. Attend and participate in Council, Committee and Board meetings as required and provide financial advice and information to Council, staff and the public including legislative and administrative processes, financial analysis and long-term planning.
8. Preparation of various statutory and other reports for Council, financial reports for various Boards and year-end financial reporting.
9. Establish and maintain systems and records for accurately recording all financial transactions and assist with the development and compliance of new internal controls as necessary.
10. Actively monitors changes to applicable statutes and prepare and update necessary by-laws, policies and procedures pertaining to the Administrative Services Department and the Corporation's fiscal operations.
11. Maintains awareness of available and applicable grant opportunities and other financial assistance and assist with reporting requirements.
12. Direct supervision of the Deputy Treasurer, Taxation Coordinator and Asset Management Accountant.
13. Assists with management of other staff resources according to corporate human resource policies and the terms of the collective agreements. Ensures proper and effective staffing through recruitment and selection, learning and development processes and performance management.
14. In conjunction with the Taxation Coordinator, responsible for all aspects of property taxation including billings, collection, payments in lieu, assessment management, adjustments, tax sales and other statutory duties.
15. Assists with audit files, working papers and financial statements for external auditors for the Corporation and relevant Boards. Ensures audited financial statements are delivered by the auditor to Council in a timely manner and annual reporting requirements are met. Ensures compliance with all requirements of the Public Sector Accounting Board (PSAB).
16. Manages the financial resources of the Administrative Services Department.
17. Participation in a variety of projects such as (but not limited to) software evaluations and implementations, boundary adjustment discussions and review of service provider agreements.
18. Member of the Senior Management Team and part of the Community Control Group of the Emergency Management Team.
19. Acts as temporary Clerk as required.
20. Ensures confidentiality is maintained as per the Municipal Freedom of Information and Protection of Privacy Act.
21. Ensures adoption of safe work practices.
22. Performs other related tasks as assigned.

Qualifications:

• University Degree in Business Administration, Accounting or other related discipline
• Professional Accounting Designation in good standing (CPA)
• 5 years of municipal finance experience in a senior management position or equivalent experience as determined by the Corporation
• Experience managing employees in a unionized environment
• Thorough knowledge of financial, accounting, auditing principles and practices, investment and debt management, property taxation, budgeting, asset management and procurement
• Thorough knowledge of legislation and policy affecting municipal finance
• Excellent leadership, management and interpersonal skills
• Excellent analytical, research and problem-solving skills
• Excellent written and oral communication skills
• Detail oriented and well organized with the ability to multitask and meet numerous deadlines

Working Conditions:

• Usual public office conditions with the expectation of frequent interruptions to answer questions and to provide information.
• Observes regular office hours but is expected to attend meetings outside regular hours.
• Work is subject to deadlines imposed by Statute, Council and the Chief Administrative Officer.
• Working conditions subject to change with frequent legislation updates, changing financial systems, introduction of new techniques.

The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We embrace equity, diversity, justice, inclusion and belonging and we're committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve. The more inclusive we are, the better our work and workplace will be. We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results. If this sounds like an environment in which you would like to work, apply here today! We strongly encourage applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.
Please note: Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department. A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City's Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting [email protected]. In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act, personal information collected will only be used for candidate selection. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.
Satisfactory passing of a criminal record check, employment and proof of qualifications, will be required of any successful candidate(s) for this position.
We invite all qualified applicants to submit their resume and cover letter via online at http://careers.cityofwoodstock.ca.
We thank all candidates who apply but advise that only those selected for an interview will be contacted.

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