Salary: Annual salary range: 48,000$ - 55,000$

Role Description

Administrative Assistant (HR Department)

Summary

The Administrative Assistant is responsible for performing a variety of office and clerical duties. Mainly providing support to the Human Resources department and management.

Hours

8:00am 5:00pm | Monday to Friday (42.5 hours/week)

Compensation

Annual salary range: 48,000$ - 55,000$

Paid time off: 2 weeks vacation & 2 paid flex days

Health, Dental and LTD benefits after probation period of 6 months

Benefits paid 50% by company and 50% by employee

Company Cell phone

Role Duties and Expectations

• Provide administrative support to HR management
• Perform general administrative duties such as filing, photocopying and data entry
• Process employees requests and direct to appropriate staff members
• Enter daily attendance and requests in HR Software
• Acquire time off request approvals from appropriate managers and report to HR manager.
• Assist in full-cycle recruitment & selection, including pre-screening candidates, booking interviews, preparing interview documents and updating recruitment tracking systems
• Use recruitment platforms such as Indeed, Glassdoor, ZipRecruiter
• Organize and compile company policies and procedures
• Maintain HR inventory levels and complete orders as required
• Update spread sheets as needed
• Maintain training compliance calendar and organize employee training as needed
• Assist with technology set-ups, handouts and repairs as needed. (i.e. cell phones, laptops, etc.)
• Provide support in organizing and conducting employee orientation
• Provide support for other roles during vacations or time off
• Provide support to accounting for various administrative tasks
• Assist with report preparation for management as needed
• Record minutes during meetings as needed
• Participate on committees and special projects
• Perform other related duties as needed

Requirements

• Experience with data entry
• Experience with administrative work
• Bilingual (English and French)
• Valid drivers license
• Clean criminal record check before start date
• Strong organizational skills
• Excellent teamwork skills
• Experience working in an office environment
• Strong written and verbal skills in both French and English to communicate with all levels of the executive team, colleagues and employees
• Computer literacy, including effective working skills of MS Word, Excel, PowerPoint and e-mail required
• Excellent time management skills
• Politically and culturally sensitive
• High level of discretion with sensitive and confidential information

Working Conditions

• Fast paced environment
• Multi-Tasking
• Sitting and working at a computer for an extended period of time
• Staff of 50+ employees
• Overtime if needed
• Construction oriented company with disruptive environment at times
• Casual dress
• On-site parking
• Weekly direct deposit pay