OVERVIEW:

Reporting to the Manager, Accounting Services, the Accounts Payable Coordinator, Retail Operations will work collaboratively with the Retail Finance Team to efficiently oversee and manage accounts payable processes. This entails effectively coordinating and administering accounts payable, ensuring that all financial transactions are accurately recorded and reported to satisfy statutory, corporate, and regulatory requirements. This also includes providing timely and accurate information to Company leaders.

The incumbent will be required to work 4 days from our head office in Maxville, Ontario as well as one day in the office at 2270 St. Laurent Boulevard, Ottawa, Ontario during the training period. Once the training period (3 months) is completed, this will become a hybrid role.

RESPONSIBILITIES:

• Verifies accounts payable invoices submitted by retail outlets in the PDI Enterprise system.
• Creates vendor payment requests according to predetermined terms and company approval authorities.
• Reviews and processes trade invoices entered in PDI Enterprise, including validation of invoices entered electronically. Identifies and investigates errors and exceptions in invoices.
• Creates vendor profiles in PDI Enterprise and prepares credit term documentation.
• Records and actions incoming cheques, rebates, and other transactions.
• Supports the preparation of month-end accounts payable accrual entries.
• Identifies areas for efficiency improvements.
• Supports the store audit team in their responsibilities with invoices submitted by retail outlets in PDI Enterprise.
• Supporting in the roll-out of Company-owned LCBO inventory from an AP perspective
• Supporting in the administration and reconciliation of credit card statements
• Analyzes, identifies, and resolves discrepancies with the retail store Operators.
• Involved in the establishment and implementation of Standard Operating Practice documentation.
• Reconciliation of complex vendor statements that span several site transactions.
• Liaise with large/difficult vendors to resolve discrepancies on both sides.
• Any other duties as may reasonably be required.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO BE SUCCESSFUL:

• 3+ years' experience in an account payable, accounting, or administrative function.
• A post-secondary education, preferably in Commerce, Business Administration, or Accounting is an asset.
• Experience working with Canadian Generally Accepted Accounting Procedures ("GAAP").
• Working knowledge of a range of accounting systems and ability to demonstrate competency in their usage.
• Ability to demonstrate excellence in the use of Microsoft Office Suites (Word, Excel).

OTHER REQUIREMENTS:

• Demonstrates strong organizational, problem-solving, and decision-making skills.
• Exhibits strong interpersonal skills.
• Works well within a team.
• Communicates clearly and effectively, verbally and in writing.
• Proven ability to meet and exceed deadlines by working effectively with others.
• Ability to thrive and excel in a fast-paced, change-filled environment.

EMPLOYEE VALUE PROPOSITION:

We are a hugely successful, privately owned company, based in Maxville, Eastern Ontario. We can claim many brand names and companies under the MacEwen banner, and we are growing. Many of our employees enjoy a hybrid working arrangement. All are offered a comprehensive benefits and compensation package, three weeks vacation to start and ongoing development in their role. The Home Office in Maxville offers a collegial work environment where the focus is on doing work well to deliver the best for our customers, whether they are internal or external.

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OUR CORE VALUES:

It is important to us that when you consider a new opportunity, you understand a little about the company, its history, and its values. It is important to us that our values fit with yours, then everyone wins. Our Core Values are the cornerstone of who we are as a company, and what we value. We hope that our Core Values speak to you and what you value.

• Customers First - We exist, first and foremost to serve our customers. They must be at the heart of all the decisions we make.
• Long-Term Focused - We value long-term success over short-term gains.
• Respect Each Other - Each person with whom we work, communicate, and do business is valued and treated with dignity and respect.
• Do The Right Thing - We stand by our word and do what's right.
• Own It - We are encouraged to be entrepreneurial and make decisions as if the business were our own.
• Ever Evolving - We embrace positive change and always seek to improve.

MacEwen is a Canadian-owned and operated fuel and convenience provider that has successfully built and sustained customer relationships in Ontario and Quebec for over 48 years.

MacEwen is recognized as one of Canada's leading independent petroleum and convenience store companies with over 150 retail locations, 16 Divisional Offices, and two distribution centers with identified brands such as Quickie, County Line, Jutzi, MacEwen and Esso.

The Company's continuing success is based on each one of our 315 employees living our core values. First and foremost is our commitment to taking care of our customers.

Before an offer of employment is extended, a minimum of two business references will be required and candidates must complete pre-employment testing which comprises a criminal record check.

Please notify Human Resources if you wish to receive this job posting in a different format or if you require any other accommodations during the recruitment process.

We are an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

This posting is for a vacant position.