Coordinator, Human Resources
Human Resources Department
ABOUT THE ROLE
The Fort McKay First Nation is seeking a highly dedicated professional with excellent organizational skills to join our team as Coordinator, Human Resources. Reporting directly to the Director of Human Resources, this position will support various human resources functions within the organization. Your role will involve assisting in recruitment, employee onboarding, benefits administration and HR record keeping. You will work closely with HR Advisors, employees, and external partners to ensure the smooth operation of HR processes and compliance with company policies and legal requirements. This is a full-time permanent position and is based on seventy-five (75) hours bi-weekly, located in Fort McKay, AB.

KEY RESPONSIBILITIES
Primary responsibilities include, but are not limited to:

• Provide general administrative support such as preparing correspondence, forms, and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking meeting minutes as needed.
• Create clear policies and employee handbooks that explain company operations.
• Welcome new employees upon their arrival, give them an office tour and introduce team members.
• Coordinate employee orientation and present company policy and applicable benefit/ pension orientation.
• Gather and process paperwork, such as contracts and non-disclosure agreements.
• Inform employees of their first tasks (e.g., which programs to download and how to activate their accounts).
• Coordinate with IT and ensure new hires have technical assistance to properly set up their hardware and software.
• Support the administration of employee benefits programs, such as health insurance, retirement plans, and other voluntary benefits.
• Assist employees with benefits-related inquiries and provide guidance on available options.
• Address new hire inquiries regarding their contracts and payroll.
• Assist with the offboarding process following a termination checklist.
• Manage sensitive and confidential matters like personnel relations, employee relations, and organizational changes and protect the security of information, data, and files.
• Maintain employee file records by handling changes in employee status in a timely manner.
• Assist in hiring process activities such as posting jobs on job boards or website.
• Manage employment files and maintain all electronic and hard copy employee records.
• Operate a computer terminal to input information, receive messages and prepare reports.
• Maintain and distribute current employee information, policy and procedure manuals, and other communication.
• Administer assignment of company cellphones and monitor the bills.
• Collaborate with the HR team on special projects, such as employee engagement surveys, employee wellness initiatives, performance management, and HR process improvements.
• Perform other related duties as required.

KEY REQUIREMENTS

• Diploma in Human Resources, Business Administration, Office Administration, or a related field.
• Three (3) years of experience in HR or a related role is required.
• Demonstrated experience in recruitment, onboarding, benefit administration, and HR record keeping.
• Computer experience in Word, Excel, PowerPoint, and HRIS systems.
• Knowledge of HR best practices, employment laws, and benefits administration.
• Knowledge of onboarding best practices and the ability to facilitate new hire orientation.
• Familiarity with labor laws, HR regulations, and company policies.
• Clean Criminal Record Check is required.
• Valid class five (5) Driver's License & Clean Driver's Abstract required.
• Experience working in a First Nations community including knowledge of First Nations culture, traditions and values is an asset

WHY APPLY?
At Fort McKay, we value the dedication of our employees, which is why we give so much in return. In addition to Competitive Pay, we also offer the following;

• Comprehensive Health benefits package with Medical, Dental and Vision coverage
• An employer matched Pension Plan
• A healthy work-life balance with an on-site fitness centre
• Transportation to and from work
• The opportunity to work with a community that is committed to protecting its traditional lands - to learn more about the Moose Lake Plan visit: http://www.mooselaketogether.ca
  

ABOUT FORT MCKAY
The Fort McKay First Nation (FMFN) is composed of over 800 band members, including those of Cree and Dene heritage, with approximately 400 members residing in the hamlet of Fort McKay — a community located approximately 65 km north of Fort McMurray. Fort McKay offers the best of both worlds: remote northern life for the nature lover and proximity to a large city of about 70,000 people with all the amenities you need.
HOW TO APPLY:
ONLINE: https://fortmckayfirstnation2.applytojob.com/apply
You can also check us out on social media -> Facebook & LinkedIn
Closing Date: Open Until Filled
Please ensure you indicate the Competition #031-2024
*Preference will be given to qualified applicants of Indigenous ancestry in any hiring decision, please declare your Indigenous status in your application.

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