Are you passionate about shaping the future of records management within a dynamic organization?

The First Nations Summit is looking for a Records & Information Management Coordinator to join our team!

ABOUT FIRST NATIONS SUMMIT

The First Nations Summit (FNS) is a provincial First Nations organization committed to advancing discussions with the governments of Canada and BC to support First Nations in conducting their own direct treaty negotiations. The FNS provides a forum for First Nations in BC to address issues related to Treaty negotiations, First Nations Title and Rights issues, as well as other issues of common concern.

Our work involves taking a leadership and advocacy role on a full range of issues affecting First Nations, including negotiations and implementation of treaties, agreements, and other constructive arrangements, as well as day-to-day social and economic issues.

At the FNS, we offer a dynamic work environment, opportunities for professional development, and a chance to make a meaningful impact in the lives of First Nations citizens and communities. If you're passionate about driving positive change for First Nations and are looking for a rewarding career with ample opportunity to grow with us, we encourage you to join our team!

ABOUT YOU

As the Records & Information Management Coordinator, you will report to the Executive Director and be responsible for managing and developing the Summit's Records Management program. You will oversee the maintenance and security of the organization's physical and electronic records, manage filing systems, and play a key role in overseeing the organization's digital infrastructure.
This is a role for someone who is detail-oriented, highly organized, and excited about leading records management initiatives within a progressive and collaborative environment.

A DAY IN THE LIFE

• Manage records and information systems, including the creation, storage, retrieval, and disposal of records.
• Maintain security and confidentiality of sensitive physical and electronic records.
• Oversee the organization's website updates and ensure its content remains current and accessible.
• Provide basic IT support to staff, troubleshooting issues, and ensuring smooth day-to-day operations.
• Serve as the primary point of contact for the IT consulting company, liaising on IT-related needs, projects, and upgrades.
• Ensure compliance with legal retention and disposition requirements for all records.
• Supervise and develop the Records Management Assistant and other support staff.
• Provide expert advice on records management and information systems improvements.
• Manage digital information systems, particularly in SharePoint and Collabware.
• Develop and recommend updates to the FNS Records Management procedures and policies.
• Prepare reports, briefing notes, and compile statistical data to support FNS operations and projects.

WHAT YOU BRING TO THE TABLE

• A minimum of 3 years of experience in records management at a senior level, preferably within a First Nations organization.
• Strong understanding of legislative requirements related to records management.
• Advanced knowledge of Microsoft Office, databases, records management software, SharePoint, and Collabware.
• Ability to provide basic IT support and manage liaison with external IT consultants.
• Strong attention to detail with the ability to manage highly confidential materials.
• Demonstrated ability to lead and train staff in records management procedures.
• Strong interpersonal skills with the ability to communicate complex information effectively.

NICE TO HAVES

• Proven work history working in a First Nations setting.

OUR COMMITMENT TO YOU

We're committed to our small but mighty team and taking care of our people. In addition to joining an organization that values you, your contributions, and your growth, some of the benefits you will receive include:

• Our compensation package is designed to reflect your skills, experience, and the value you bring to our organization. The compensation range is $78 – 84K.
• Extended health benefits and dental plans to value the wellbeing of you and your family.
• A collaborative, tight-knit work environment where your work will make a meaningful impact.
• Opportunities for professional development and growth.
• A diverse and inclusive culture that values your unique perspectives.

If you're interested and ready to make an impact on your community, apply with your cover letter and resume today!

To learn more about the impact you'll make, visit us at https://fns.bc.ca/.

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