Competition #2024-448-HBAdministrative Assistant (2024-448-HB)Employment Type:Full-Time, Bargaining Unit Work Hours:35 hours/weekWork Setting:Hybrid – Opportunity to work remotely after orientation & training period Salary:External Rate F: $49,179.05
Internal Rate F: $50,182.70
Application Deadline:November 29, 2024 by 11:59 pm
Program Overview – Homeward Bound & Neighborhood Programs
Homeward Bound is an employment wrap around program that assists female-led families who are living in unstable conditions make a successful transition to sustainable employment, permanent housing, and independent living for themselves and their children. The program includes many components including, career development and life skills, academic upgrading and computer training, and a college diploma program. There is also an internship component and access to sustainable employment opportunities. Homeward Bound offers on-site childcare, family support, and an after-4 program for school aged children.
What You Will Do

• Face of Homeward Bound as the point of contact for new clients, internal or external stakeholders from responding to phone call inquiries, written correspondence (emails and letters to faxes and memos, responds or distributes them accordingly).
• Perform administrative functions for the team, as assigned by the Manager.
• Provide support for Unit events to include booking rooms, coordinating outlook calendars, setting up virtual meetings and preparing materials for workshop and other session.
• Monitor and log all program inquiries and provide appropriate follow-up.
• Provide accurate and timely word processing/typing of reports, minutes, analysis results, questionnaires, email, letters, materials, photocopying, data entry and other clerical duties.
• Maintain an adequate inventory of office supplies and orders supplies and equipment for the Unit as approved by the Manager and ensure all office equipment is in working order.
• Develop and maintain templates, worksheets, PowerPoint slide decks, and Excel files to support the work of the team.
• Support with tracking of program's expenses, invoice receipts follow up and collection, processing payments as assigned by the Manager and responsible for the financial entries into the database system.
• Develop and maintain filing systems and data collection systems.
• Review online applications and follow up with applicants as per Homeward Bound protocols.

What You Bring to the Team

• Community College/Business College Diploma or equivalent.
• 2+ years of related experience.

What Will Set You Apart

• Excellent computer literacy in Word, Excel, PowerPoint and data entry.
• Excellent interpersonal, communication, and customer service skills.
• Well-developed administrative and organizational skills.
• Excellent time management and attention to detail.
• Good English oral and writing skill.
• Able to take initiative and to work independently.
• Works efficiently in a team environment.
• Excellent use of judgment.

WoodGreen is an equal opportunity employer. We are committed to providing an inclusive and barrier-free selection process and work environment. If contacted in relation to an employment opportunity, please advise our People & Culture representatives at [email protected] of the accommodation measures required. Information received relating to accommodation will be addressed confidentially.

Powered by JazzHR

R17eXyJZVM