Payroll and Benefits Coordinator

Posting #: 3927 Posting Date: 11/01/2024 Posting Closing: 11/22/2024 4:00 PM

Have you heard of us?

Wesley is a long-standing local non-profit and a certified Ontario Living Wage Network (OLWN) employer. We are passionate about assisting people struggling with poverty. Our work is focused on children and family programs, housing & homelessness, and resettling newcomers to Canada in Hamilton, Halton, and Brantford.

We are deeply committed to fostering a diverse and inclusive workplace where every individual feels valued and respected. Our Equity, Diversity, and Inclusion (EDI) policies are integral to our mission and practices. We believe that a diverse team brings a wealth of perspectives and experiences that enhance our ability to serve our community effectively.

All members of our organization are expected to embrace and actively participate in our EDI initiatives. By joining our team, you will be contributing to an environment that promotes equity, respect, and inclusion for all.

Are you the one we're looking for?

We are seeking a dynamic, highly motivated Payroll & Benefits Coordinator who demonstrates our values of compassion, accountability, responsiveness, and empowerment; to our clients, families, and each other.

Accountable to the Manager of Reporting and Payroll, the Payroll & Benefits Coordinator is responsible for the accurate, timely payroll processing and benefits administration, ensuring compliance with federal and provincial regulations.

Working within the Finance Department, this role works closely with the Manager, Payroll & Reporting, and liaises with HR to support employee inquiries and streamline payroll and benefits operations.

This position is a non-unionized, full-time, permanent position. The rate is $26.73 per hour. Hours per week are 40.

Key Responsibilities:

Payroll Administration

1. Process bi-weekly payroll, ensuring accuracy and adherence to deadlines. Duties include data entry, timesheet verification, adjustments, and reconciliation of payroll records.
2. Ensure compliance with payroll regulations, including deductions, garnishments, and tax withholdings, in line with federal and provincial requirements.
3. Maintain payroll records and perform regular audits to confirm data integrity within the payroll system.

Benefits Administration

1. Administer benefits enrollment, changes, and terminations in alignment with policy guidelines and eligibility requirements.
2. Coordinate with benefits providers to resolve employee inquiries, clarify benefits coverage, and support employee understanding of benefits options.
3. Process monthly benefits billing, reconciling benefit deductions in payroll to maintain accurate records.

Employee Support

1. Serve as the primary contact for employee inquiries on payroll, benefits, and time off policies, resolving questions and issues professionally and promptly.
2. Conduct onboarding sessions for new employees to provide orientation on payroll and benefits, including guidance on accessing self-service tools.

Compliance and Reporting

1. Keep current with payroll and benefits legislation, ensuring adherence to all relevant laws and standards, including Employment Standards, Canada Pension Plan, Employment Insurance, and other statutory requirements.
2. Prepare and submit mandatory payroll-related reports, such as ROEs, T4s, and other annual filings.
3. Support internal and external audits, generating relevant payroll and benefits reports for management as needed.

What you will bring:

1. At least 3 years of experience in payroll and benefits administration, preferably within the finance function of a non-profit or public sector organization.
2. Diploma or certification in Payroll Administration, Accounting, or a related field, or equivalent experience. Certified Payroll Manager (CPM) or Payroll Compliance Practitioner (PCP) designation is an asset.
3. Proficiency in payroll software and HRIS systems (e.g., SAGE, BambooHR) with strong familiarity in payroll processing and reporting.
4. Solid understanding of payroll and benefits legislation, including Employment Standards and CRA guidelines.
5. Strong organizational skills, with high attention to detail and accuracy.
6. Proficiency in Microsoft Office, especially Excel, with comfort working on data analysis and reporting.

Invest in Yourself as we Invest in You! Wesley offers…

• A positive work culture that prioritizes all staff having an opportunity to contribute
• A supportive team that will empower you to achieve great milestones!
• Fun and engaging organizational events such as our Staff Appreciation Event
• Professional development and training opportunities
• Full Health & Dental Benefits (Eligible After Three Months)
• Personal & Vacation Days
• RRSP Contribution Program (Eligible After One Year)
• Employee Assistance Program Available Immediately
• Employee Discounts

Please Apply Via: Our Wesley Bamboo Portal:

1. Click on this link: https://wesley.bamboohr.com/jobs/
2. From there you can access all of Wesley's job postings

Wesley is an equal-opportunity employer. We encourage applications from all qualified applicants. Only candidates selected for an interview will be contacted. No phone calls, please. More information about Wesley can be found on our website at www.wesley.ca.