Description
Job Title: Event Assistant

Job Location: Hamilton, ON
Job Type: Full-time
Reports to: Event Manager
We are seeking a dynamic and detail-oriented Event Assistant to support the planning, coordination, and execution of events. The ideal candidate will have excellent organizational skills, the ability to multitask, and a passion for delivering memorable experiences. As an Event Assistant, you will work closely with the event management team to ensure all aspects of event preparation, setup, and post-event activities are executed seamlessly.
Key Responsibilities

• Event Planning & Coordination: Assist in planning and organizing events, including corporate meetings, conferences, weddings, or social gatherings.
• Venue Management: Help with venue selection, coordinating logistics, and ensuring that event spaces are prepared according to specifications.
• Vendor Coordination: Communicate with vendors, including catering, audiovisual teams, and decorators, to confirm details and timelines.
• On-site Event Support: Provide support during events by handling registration, managing schedules, overseeing event flow, and addressing any guest concerns.
• Administrative Duties: Prepare and maintain event-related documentation, including contracts, schedules, and inventory lists.
• Event Promotion: Assist in promoting events through social media, email campaigns, and other marketing materials.

Skills, Knowledge and Expertise

• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Ability to work in a fast-paced environment and handle multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Flexibility to work evenings, weekends, and occasional holidays as required.

Benefits

• Health insurance
• Paid time off
• Opportunities for advancement and skill development
• Supportive team environment