Residential Development Administrator

Broccolini is a family-owned, single-source provider of construction, development and real-estate services. Our company caters to the industrial, commercial and residential markets in Canada. Recognized for our quality workmanship, innovative technology, open collaboration, and exceptional standards, we offer a one-stop approach to the planning, development and construction of remarkable buildings.

The Residential Development Administrator will be responsible for assisting the Residential Real Estate Development team with administrative support tasks including communicating with suppliers and clients, and document management. This position will provide support to the team throughout the full cycle of a real estate development project from the start up to the final delivery.

This is a hybrid role with a mix of in-person office days in Mississauga, in-person days on site in Toronto, and work from home.

RESPONSIBILITIES:

• Administrative Support: Provide general administrative support to the development team, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Communication: Serve as a point of contact between internal teams, external partners, and stakeholders, ensuring effective communication.
• Research: Conduct market research and gather information on properties, zoning regulations, and development trends.
• Event Coordination: Assist in organizing meetings, site visits, and community outreach events related to development projects.
• Maintain paper and electronic filing system for all project documents including contracts and billing
• Manage team email inbox, responding to inquiries and redirecting project related matters accordingly
• Follow up with internal and external clients by email and telephone
• Gather information and liaise with internal and external clients for drafting communications
• Respond to emails from internal and external clients on status of files and payments
• Coordinate internal and external meetings
• Coordinate monthly project report summaries for senior leaders
• Assist with project accounting and manage billing processes, ensuring timely and accurate invoicing tracking and tracking of payments as required, including invoice coding and filing
• Order samples of materials, following up with suppliers as necessary
• Assist with special projects, for example, setting-up temporary offices for projects, including ordering supplies and furniture
• Coordinate and distribute due diligence items and documentation
• Assist with property management: coordinate services or appointments, follow up on delinquent rents, monitor utility billing, draft and coordinate leasing agreements
• Create and improve project management workflows to enhance the efficiency of operations
• Prepare PowerPoint presentations as required to assist the team
• Assist in preparing mass communication such as mail merges as required

QUALIFICATIONS:

• Minimum 3 years of experience in administrative support
• Administrative experience in a real estate development or construction environment would be an asset
• Organized with a strong attention to detail
• Ability to work with minimal supervision, a self-starter
• Strong time management with the ability to prioritize in a fast-paced work environment
• Proficient in MS Office including MS Project, , Word and Excel
• Advanced skillset in MS PowerPoint
• Strong proficiency in data management
• Strong customer service and communication skills

Broccolini is a fast-growing company that offers a multi-market approach, a dynamic working environment, a competitive compensation program and excellent benefits such as:

• Group Insurance Plan (three plans to choose from)
• Telemedicine (24/7 access to a nurse or doctor)
• Employee Assistance Program
• Professional Training & Development Program
• Maternity Leave Top-Up
• Mentorship Program
• An active social & wellness committee
• Ample free parking
• Free espresso, coffee, tea and snacks
• Free catered lunches in the office, Monday through Thursday each week

Broccolini thanks all interested applicants, however only those under consideration will be contacted.

Broccolini is an equal opportunity employer and we are committed to creating a diverse and inclusive environment. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, disability status or veteran status. Accommodations for applicants with disabilities are available at all stages of the recruitment process upon request.