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Administrative Assistant / Receptionist

GeoVerra - 9 Jobs
Calgary, AB
Full-time
Entry Level
Posted 9 days ago

What the position entails:

GeoVerra is currently seeking an Administrative Assistant to join our team in Calgary, AB reporting to the National Manager, Business Support. This is a great opportunity for someone looking for full-time work within a fast-paced organization. This position requires management of multiple requests and timelines while ensuring that deliverables are achieved. The ability to effectively communicate with all internal/external stakeholders is essential. This is a full time, permanent position, and will be located on-site in our Calgary Office.

What you will do:

  • Assist with departmental/office projects by providing assistance to all departmental staff with project requirements, correspondence, etc. especially those outlined in the Business Support Matrix.
  • Provide various administrative/clerical support to the office as assigned including reception
  • Review invoices for accuracy and support process for timely payment.
  • Prepares, schedules and attends various department meetings. Records and distributes minutes and create follow-up actions as required.
  • Support our safety program with administration of department's health and safety documentation (ie. KPI tracking) as required.
  • Follows detailed administrative and procedural process that reduce redundancy, improve accuracy and efficiency, and achieve company objectives.
  • Supports a positive working team atmosphere and professionalism.
  • Identify appropriate training requirements for your role and participate in appropriate training.
  • Ensure active communication processes and work activities for projects and services.
  • Assigned tasks may include: reception coverage, purchase supply orders, booking and arranging travel, word and document processing, boardroom/meeting bookings, responding to inquiries, liaison between field and office, time and expense review/submission, LEMs, etc.

What you will bring:

  • Post-Secondary education is an asset.
  • 3+ years' experience in Administration.
  • Ability to identify issues as they arise and independently formulate and present solutions.
  • Computer proficient in MS Outlook, Word, Excel, PowerPoint, MS Teams, and Adobe Acrobat Pro/BlueBeam is desirable.
  • Extremely high level of discretion, confidentiality, tact and diplomacy.
  • Interest in continuous learning, with the initiative and desire to take on evolving and more challenging demands.
  • Ability to work effectively and competently with people at all levels in the organization; is a great team member.
  • Ability to work without supervision; effective time management and strong organizational skills.
  • High attention to detail and accuracy required.
  • Contribute on an on-going basis toward maintaining a safe working environment both for yourself and for those working with you or in your close vicinity.
  • Excellent written and verbal communication skills.
  • Ability to work to deadlines and see tasks through to completion.
  • Adaptable and able to think outside the box.

What we offer

  • Competitive compensation
  • Comprehensive benefits coverage, vacation, wellness days, and RRSP matching contributions
  • Tools and services to support your mental wellness
  • Work-life balance
  • Growth and advancement opportunities
  • Diverse projects and a fast-paced working environment

Please contact [email protected] if you have any questions about this role.

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