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Administrative Coordinator

Western Wealth Capital Management - 2 Jobs
North Vancouver, BC
Full-time
Management
Posted 3 days ago
Salary: $50,000 - $55,000

Overview:

The Administration Coordinator is a unique administrative role based at Western Wealth Capital's head office. This role provides administrative and office management-related support to WWC's teams, while holding a special focus on supporting transactions under the Acquisitions department.

Key responsibilities and accountabilities:

  • Flexibly support the ongoing administrative needs of the Western Wealth Capital team, including a range of day to day office management tasks
  • Access & monitoring of compliance-related emails
  • Oversee administrative tasks related to WWC CAD & US annual entity renewals and dissolution (liaison with Tax Accounting for timely dissolution, requests for Tax Clearance Letters)
  • Interface with WWC US Service Agent
  • Oversee completion of LLC Mind & Management Filings, Beneficial Ownership Filings, and Annual W9s
  • May assist with printing and mailing of Annual Tax filings
  • Assist in the completion of expense claims for select WWC leaders
  • Oversee shipping of Fedex courier packages
  • Assist with Invoicing Legal & Operational Chargebacks in Yardi
  • As bandwidth allows, may also support requests related to WWC CAD & US Entity Formation
  • May contribute to coordination/review of Acquisition/Disposition due diligence deliverables
  • Assist with Invoicing Legal & Operational Chargebacks in Yardi

Key Skills, Knowledge & experience & Qualifications:

  • Excellent organizational skills and abilities
  • 2-3 years managing highly confidential administrative tasks with a high degree of accuracy and attention to detail
  • Experience with administration related to financial transactions
  • Strong functional knowledge of Sharepoint file management tools, related Microsoft 365 tools
  • General knowledge of org structure/agreement signature blocks an asset
  • Familiarly with Concur credit card reconciliation tool an asset
  • Be capable of effectively managing multiple demands from a variety of sources
  • Results oriented with thorough follow-up
  • Proactive and resourceful
  • Understands and maintains a high level of confidentiality

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