Overview:

The Administration Coordinator is a unique administrative role based at Western Wealth Capital's head office. This role provides administrative and office management-related support to WWC's teams, while holding a special focus on supporting transactions under the Acquisitions department.

Key responsibilities and accountabilities:

• Flexibly support the ongoing administrative needs of the Western Wealth Capital team, including a range of day to day office management tasks
• Access & monitoring of compliance-related emails

• Oversee administrative tasks related to WWC CAD & US annual entity renewals and dissolution (liaison with Tax Accounting for timely dissolution, requests for Tax Clearance Letters)

• Interface with WWC US Service Agent

• Oversee completion of LLC Mind & Management Filings, Beneficial Ownership Filings, and Annual W9s

• May assist with printing and mailing of Annual Tax filings

• Assist in the completion of expense claims for select WWC leaders
• Oversee shipping of Fedex courier packages

• Assist with Invoicing Legal & Operational Chargebacks in Yardi

• As bandwidth allows, may also support requests related to WWC CAD & US Entity Formation

• May contribute to coordination/review of Acquisition/Disposition due diligence deliverables
  

• Assist with Invoicing Legal & Operational Chargebacks in Yardi

Key Skills, Knowledge & experience & Qualifications:

• Excellent organizational skills and abilities

• 2-3 years managing highly confidential administrative tasks with a high degree of accuracy and attention to detail

• Experience with administration related to financial transactions

• Strong functional knowledge of Sharepoint file management tools, related Microsoft 365 tools

• General knowledge of org structure/agreement signature blocks an asset

• Familiarly with Concur credit card reconciliation tool an asset

• Be capable of effectively managing multiple demands from a variety of sources

• Results oriented with thorough follow-up

• Proactive and resourceful

• Understands and maintains a high level of confidentiality