Durham OneNet Inc is an independent Municipal Services Corporation, wholly owned by the Regional Municipality of Durham. Durham OneNet's mandate is to design, build and operate a fibre-optic backbone network across Durham Region. This network will facilitate faster and more reliable broadband access to Durham Region residents, businesses, and institutions so that they may fully participate, compete, and thrive in the twenty-first century.

We are dedicated to our work, our community, and each other. We work hard, we have fun, and we celebrate our successes.

Durham OneNet has an exciting and aspiring future, with a community that is welcoming, growing and transforming. On our team, you can expect to make a difference through your work and have a direct impact on shaping our growing community. Creating an inclusive environment where employees experience job satisfaction and have rewarding careers is important to us. We live our values and foster a culture of collaboration, accountability, respect, and engagement where people enjoy coming to work.

We want to be the preferred employer for the most talented people who care about the Region of Durham and are excited and proud to serve our vibrant community.

Let's grow together.

Overview

The Office Coordinator oversees general office and administration matters for Durham OneNet under the direction of the CFO. The Office Coordinator is a part time role which is expected to be on-site at our office in Whitby. Hours of work are flexible for the right candidate.

Specific Duties

• Manage all general office and facility issues including coordinating with the landlord and Durham Region facility group, coordinating with cleaners, third party providers, etc.
• Order office and computer supplies, ensuring the team has what they need, when they need it
• Manage general DONi email boxes such as [email protected]
• Manage the voicemail system and distribute messages to the appropriate team member
• Monitor the company website and coordinate with a third party to do updates as required i.e.: address, phone number, publication of communications, new content, etc
• Onboarding of new employees including email set-up, equipment procurement and office access
• Assist with daily IT matters such as SharePoint administration, coordinating with Region IT and procuring equipment, under the direction of our senior IT role, which is currently the Program Manager
• Provide administrative and clerical support to the team as needed: calendar management, scheduling and preparing for Board Meetings, travel coordination, etc.
• Assist with preparation of annual general report with leadership
• Coordinate any marketing communications and activities such as press releases, promo goods ordering and distribution, etc.
• Manage, set up and coordinate company events and meetings
• Serve as a back-up on general accounting duties such as payables or invoicing
• Special projects as needed
• Number of hours per week are flexible

What you bring

• Minimum of 5 years of relevant senior Office Coordinator and/or Administrative experience
• Strong business acumen, professionalism, and confidentiality
• Excellent Microsoft skills including PowerPoint, Excel, Word and Teams
• Strong organizational and time management skills
• Proven ability to work effectively in a team
• Strong sense of urgency
• Creative and innovative problem solver with critical thinking skills
• Strong written and verbal communication skills