Project Administrator

Ottawa, ON

Mist Mobility Integrated Systems Technology is a pioneering company in the field of precision aerial delivery and recovery systems including the Sherpa™ family of GPS guided parafoils, Space Recovery Systems, LaunchPADS™ Multi-Mission Manager, SkyLink™ Parachutist Navigation and Situational Awareness System, and other support equipment. With a strong commitment to innovation and excellence, we have established ourselves as the industry leader. Our cutting-edge technologies and solutions are trusted by military and commercial customers worldwide. We are currently seeking a Project Administrator with strong experience in project scheduling, resource allocation, and content management, with a focus on developing, executing, and sustaining program management tools, including Jira and Big Picture, for effective labor loading and program management to join our dynamic team in Ottawa.

What will you be doing?

• Develop, execute, and sustain a comprehensive project schedule management system using Jira and Big Picture.
• Work with Project Managers to ensure all project milestones, work packages, and deliverables are accurately entered, tracked and communicated.
• Labor Loading and Resource Management: Develop, execute, and sustain a comprehensive resource management system using Jira and Big Picture to manage labor loading and resource allocation across projects.
• Monitor resource availability and work with Project Managers to optimize assignments to meet project timelines and objectives.
• Propose strategies for maintaining projects on time and within allocated budget.
• Stakeholder Coordination: Facilitate communication and coordination among project teams, departments, and external stakeholders.
• Gather/drive work package labor estimate entry from all stakeholders within Jira, allowing for accurate aggregation of resourcing estimates for a comprehensive global total across the organization.
• Content Management: Oversee the management and organization of project-related content within Jira and Big Picture.
• Ensure all project documentation, tasks, and updates are accurately recorded and accessible to relevant stakeholders.
• Generate and distribute detailed project status reports.
• Analyze project performance data, identify potential risks, and recommend corrective actions to keep projects on track.
• Identify opportunities for process improvements within the program management function.
• Implement best practices to enhance efficiency and effectiveness in project execution.

What do we need from you?

• Strong previous experience in project coordination, project administration, project scheduling, program management, or another related role.
• Excellent proficiency with Jira and ideally Big Picture for project scheduling, labor loading, and content management. (transferable experience with Asana, Kantata, Smartsheet etc will also be considered)
• Knowledge of project management methodologies and best practices.
• Certification in project management (PMP, CAPM, PMI-SP, or similar) is a plus.
• Experience with electromechanical engineering projects would also be an asset.

Compliance Statement

This position may require exposure to export-controlled information and is subject to additional security screening. In the event information provided during the security screening reveals ineligibility to access export-controlled information, any offer of employment may be reconsidered or withdrawn.

MMIST values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.