Office Administrator – Oakville

Urbantech is the GTA's premier boutique Civil Engineering consulting firm. We have earned a reputation for excellence as a leader in the land development industry through many years of experience.

We are currently looking for a Administrative assistant for our corporate office in Oakville. You will act as the first point of contact to our guests as well as assist with office operations. If you pride yourself on delivering strong customer service, have keen attention to detail and are able to act independently, then this may be the opportunity for you to showcase your skills. Our chosen candidate will have a warm, outgoing and friendly manner and have proven customer service experience.

Office Administrative Responsibilities:

• Manage day-to-day office operations, including reception duties and administrative tasks;
• Act as first contact for the office ensuring a professional and friendly experience for clients, staff and suppliers;
• Respond to general inquiries by telephone, transferring calls to the appropriate team member as required;
• Sort incoming mail and distribute to the appropriate team member;
• Coordinate arrangements for courier shipments;
• Maintain office supplies by keeping inventory of items and ordering/ arranging for delivery;
• Assist Human Resources with on-boarding and orientation of new hires in the Oakville office

Projects administrative Support:

• Maintain an efficient filing system by project numbers;
• Perform administrative support duties for corporate Executives as required (proofreading, printing and report assembly, etc);
• Assist our Contracts administration, Construction Administration, Details design and Water Resources departments with administrative tasks;
  Progress reports
  - Invoicing
  - Contract packaging
  - Templates
  - Formatting word and excel documents for reports

Qualifications:

• 2+ years in a corporate office administration role, preferably in the engineer or consulting sector;
• Proficient in Microsoft Suite (Excel, Word, PowerPoint) and Outlook;
• Experience working with tight deadlines and managing multiple priorities;
• Excellent customer service skills with the ability to work as a member of a client-focused team; providing prompt communication with team members about issues and/or concerns;
• Strong oral and written communication skills;
• Proven ability to work well under pressure while dealing with people in a courteous manner;
• Proven organizational skills to balance the details and demands of the position, demonstrating a sense of urgency in completing time sensitive tasks;
• Commitment to confidentiality;

Urbantech welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Urbantech offers a competitive compensation package including bonus, benefits and a generous vacation plan.

Schedule:

• 8-hour shift
• Monday to Friday

Experience:

• Administrative experience: 2 year (preferred)

Ability to Commute:

• Oakville, ON L6H 0H2 (required)

Work Location: In person