Sentinel Management Inc. is a property management firm located in Greely, Ontario (about 15 minutes south of Ottawa) that oversees the management of residential properties and Condominium Corporations. We are currently looking for a Property Administrator to join our exciting team of dynamic professionals in a rapidly growing organization. This candidate will provide administrative support to a senior property manger, looking after an array of Condominiums within the City of Ottawa. The successful candidate will be highly organized, have experience with Outlook and other cloud based systems and be able to work in a high demand, faced paced industry. Sentinel offers competitive wages, paid educational opportunities, benefits, life insurance, paid sick days, additional holidays and special leave & more!

We are looking for someone with high organizational skills and the ability to multi-task.

Duties & Responsibility

• Respond to all resident request's and complaints in writing in a prompt, courteous and friendly professional manner Liaison between Residents, Owners, Site Staff, Contractors and Employees
• Draft compliance letters and communications
• Lease day to day concerns from property managers
• Log action items within our software system
• Create PO's for necessary approval and organize invoicing for payment
• Oversee organization and facilitation of day to day maintenance
• Arrange on site access for contractors
• Obtain written estimates form trades professionals as required
• With the help of the manager, negotiate and review the various contracts as required in consultation with the board including but not limited to Summer Landscaping, Winter Snow Removal, Fire Safety, HVAC Preventive Maintenance, Security, Plumbing Preventative Maintenance
• Prepare and distribute reminders, notices and newsletters to residents
• Maintain property information sheets, annual schedules, vendor lists, maintenance logs and communication logs
• Maintain accurate resident registry including an electronic unit file with all pertinent information of a unit
• Helps facilitate electronic communication/record management of our corporation

Skills Required

• Minimum of 2 years experience in an Office setting
• Proficient skills in Word, Excel and Outlook
• Customer focused personality
• Highly organized
• Excellent written and oral communication skills
• Basic knowledge of building systems
• Bilingualism considered an asset