Sentinel Management Inc. is a property management firm located in Greely, Ontario (about 15 minutes south of Ottawa) that oversees the management of residential properties and Condominium Corporations. We are currently looking for a n Assistant Property Manager to join our exciting team of dynamic professionals in a rapidly growing organization. This candidate will work under the direction of a Senior Condominium Manager, looking after an array of Condominiums within the City of Ottawa. The successful candiate will have some property management experience and be highly organized, have experience with Outlook and other cloud-based systems and be able to work in a high demand, faced paced industry. In this position you organization and communication are key. Sentinel offers competitive wages, paid educational opportunities, benefits, life insurance, paid sick days, additional holidays and special leave & more!

We are looking for someone with some property management experience, with a CMRAO limited license considered an asset.

Duties & Responsibilities:

• Responds to all resident requests complaints in writing in a prompt, courteous and friendly professional manner
• Follows up with contractors on any outstanding inquiries or service requests
• Negotiates and reviews contracts as required
• Liaison between Residents, Owners, Site Staff and Employees
• Prepares Board Meeting Packages and attends Board Meetings
• Prepares AGM package, notices and attends meeting
• Performs regular inspections of the exterior and interior of property
• Prepares annual budgets
• Prepares written recommendations for physical repairs and/or replacements as required
• Ensures that on-site personnel comply with all company policies and procedures
• Set maintenance specifications for all major contracts and enforce maintenance standards
• Assist in the tendering process for services including the development of specifications
• Prepares preventative maintenance checklist
• Approves all invoices for payment
• Annually reviews and renews insurance coverage
• Completes on-site hours, if require
• Ensures compliance with all Federal, Provincial and Municipal laws and acts in all aspects of the sites operation

Skills Required

• Minimum of 2 years experience in an Office setting
• Proficient skills in Word, Excel and Outlook
• Customer focused personality
• Highly organized
• Excellent written and oral communication skills
• Basic knowledge of HVAC, Plumbing and Electrical Systems
• Bilingualism considered an asset
• Limited License and Property Management experience is an asset