Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our nine Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

Nature and Scope

The Project Lead is accountable for the coordination, management, and administration of projects and initiatives under the Curriculum & Learning department at SIIT. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and mandate.

General Accountability

The Project Lead is responsible for the organization of the Indigenous Early Childhood Education (INECE) Microcredentials from start to finish, including project development, project writing, content creation, instructional design, and course reviews.

The Project Lead will assist in the definition of project scope and objectives, involving all relevant internal and external stakeholders and ensuring overall feasibility. The Project Lead will assist with overseeing the design, planning, and implementation of projects. This position provides additional support as required and includes the following broad range of accountabilities:

Specific Accountabilities

Coordination & Administration

• Identify, initiate, and support the management of projects for the Curriculum & Learning Department as requested
• Develop a detailed project plan to schedule, monitor and track progress using project management software
• Manage changes to the project scope, schedule and costs as required using appropriate verification and communication techniques
• Create and maintain comprehensive project documentation
• Monitor progress toward goals and milestones and provide regular project progress reports to the Director
• Assist the Director in the overall operations, financial performance, and success of the INECE Microcredential development
• Prepare and submit reports to internal and external stakeholders as required; participate in project follow-up surveys
• Collect data on events, trainings, meetings, assess results, and make recommendations for future project planning and execution
• Research SME's, mentors, trainers, facilitators, and other resources for project
• Oversee project correspondences and prepare and review project related emails, letters, proposals, memos, meeting minutes and other documents

Research and Reporting

• Assist Director by engaging with internal and external stakeholders to identify and define project requirements, scope, and objectives
• Organize and cofacilitate engagement sessions with First Nation communities, stakeholders, and partners
• Ensure students, stakeholder needs are met as the projects evolve, and collaborate on strategies with the Director where applicable
• Provide regular updates on project activities to the Director, internal and external partners and stakeholders
• Liaise with faculty, staff, and students as required and encourage innovative solutions to challenges as they arise
• Develop, promote and maintain positive working relationships with other institutes and partners, in order to meet community, professional, development and educational needs
• Ensure strict confidentiality and privacy of information as it relates to students, clients, staff, partners, and other third parties
• Contribute to strategic effectiveness by participating on internal and external committees, as requested by supervisor
  

Relationship Management

• Assist Director by engaging with SIIT learning community, internal and external stakeholders to identify and define project requirements, scope, and objectives
• Document partnerships with associated organizations and community representatives
• Build relationships with related associations, networks, agencies, and partners as required
• Organize and facilitate engagement sessions with early childhood education professionals and other stakeholders
• Provide client and stakeholder services in a timely, efficient, and tactful manner
• Ensure a positive, diverse and inclusive work and learning environment

Resource Allocation

• Assist with monitoring budgets for all projects and other initiatives as requested
• Ensure sufficient resources are available to implement projects and initiatives
• Review purchase orders pertaining to the projects
• Review invoices and expenses for payment
• Ensure resources are allocated in accordance with the financial planning and operating budget
  

Required Qualifications and Experience: Successful completion of a post-secondary degree, combined with at least three years of relevant experience. Must be able to use the Microsoft 365 Suite of Programs - Word, Excel, Powerpoint, and Outlook. Project management experience is an asset. An equivalent combination of education and experience may be considered. Knowledge of First Nations cultures and organizations would be an asset.

Required Competencies: Flexible and Adaptable, Effective Communication, Relationship Building, Results Oriented, Student Focus, Teamwork, Initiative, Planning and Goal Setting.

Dates of Contract: October 1, 2024 - June 30, 2025