Are you ready to kick-start your career in administration?

We are seeking a dynamic and motivated individual to join our team as a JUNIOR EXECUTIVE ASSISTANT.

As a crucial member of our organization, you'll have the opportunity to work closely with senior executives, gaining valuable experience and insights into the business world.

About the Opportunity

This position provides a variety of confidential secretarial and administrative support functions to the CEO and Executive team.

• Act as a professional and confidential representative of the CEO and Executive Team.
• Handle incoming and outgoing communications, including emails and phone calls, in a professional manner.
• Manage the CEO & Executive team's calendar to optimize their time and prioritize important tasks.
• Arrange and coordinate travel plans, including flights, restaurant bookings, accommodations, and transportation.
• Be prepared to drive is requested.
• Help draft, edit, and proofread emails, reports, and other documents on behalf of the CEO & Executive Team.
• Provide administrative support to senior executive, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Coordinate and plan Board of Directors, Shareholder, and ESOP meetings (including AGM), prepare and send agenda, supporting documents, minutes, etc. to the stakeholders.
• Attend a variety of meetings, take minutes, and provide summaries as required.
• Updating and managing social media accounts such as company/personal LinkedIn profiles and connections.
• Conduct event planning for client and employee functions including open houses, holiday parties, golf tournaments, milestone celebrations, etc.
• Research business opportunities and potential acquisition targets.

Qualifications:

• Professional with a high regard for confidentiality and maintaining privacy.
• Skilled at clear and tactful communication to all parties, verbally and written
  
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Ability to make proactive and effective decisions, applying common sense to situations and knowing when to seek assistance.
• Works effectively with little or no supervision, minimal direction and frequent interruptions.
• General administrative skills: filing, letter and report writing, record keeping, proofreading.
• Great organizational skills with the ability to set priorities and multi-task.
• Positive attitude and willingness to learn and grow.
• Previous administrative experience is a plus but not required.

Why Join Us:

• Competitive pay and benefits
• Positive team and safety conscious atmosphere
• Special perks and fun company social events
• Training, growth, and development opportunities
• Clear communications and expectations
  

Job Type: Part-time (Mon, Tue, Wed)

Benefits:

• Company events
• Dental care
• Extended health care
• Paid time off
• Vision care
  

Schedule:

• 8- 10 hour shifts
  
• Weekends as needed

Education:

• Secondary School (required)

Experience:

• Executive Assistant: 2 years (required)
• Office Administration: 5 years (preferred)

Ability to Commute:

• Edmonton, AB T6P 1J6 (required)

If you're ready to take the first step towards a successful career in administration, we want to hear from you! Apply now with your resume and cover letter outlining why you'd be a great fit for the role of Junior Executive Assistant.

We look forward to welcoming you to our team!