Technical Proposal Coordinator

Location: Corporate Office: North Bay, ON.

Hybrid Work Schedule: Remote Option: Monday & Friday / In-Office: Tuesday, Wednesday, Thursday.

Job Type: Full Time, Permanent, 40HRs/WK

Reports To: General Manager/Manager of Estimating

Posted: September 30, 2024

About Cementation Canada:

You feel passionate about what you do. You made the right decision choosing your career path. The question is, are you in the right place? Is your full potential being realized, are you continuing to develop expertise in your chosen field, and does your passion remain strong? At Cementation, we respect experience; we get excited about potential.

Cementation is an underground mine contracting and engineering company. We build mines. Structured to deliver design-build solutions for technically challenging projects, our people build world-class shaft sinking and mine development projects. Our work requires a team approach where respect is expected, and innovation is encouraged as long as safety is not compromised.

Being an employer of choice in the mining industry has always been a mainstay of our mission statement, and Cementation is proud to have been selected as one of Canada's Top 100 Employers for seven years. Open the door to new opportunities and grow with us. We offer a flexible work environment and support a sustainable life/work balance.

General Purpose of This Position:

Reporting to the Manager of Estimating and working in conjunction with the Senior Technical Proposal Writer, Operations, Engineering and Administration groups, the Technical Proposal Coordinator will coordinate the preparation of proposals issued by the Estimating Department.

Essential Duties and Responsibilities:

Health and Safety

• Works in compliance with all Health and Safety rules and regulations for Cementation.
• Incorporates Health and Safety considerations in all functions and daily activities of the position.
• Monitors work environment for health and safety hazards or infractions and reports the same to Health and Safety Department.

General Duties and Responsibilities:

• Coordinate proposal kick-off meetings as well as schedule and facilitate ongoing proposal coordination meetings.
• Coordinate and insert technical content, update/customize resumes, personnel bios, project descriptions, and other proposal information.
• Assist with managing, monitoring, and maintaining the proposal database, files, and systems through appropriate information management systems.
• Communicate with proposal participants to track tasks against the schedule to ensure internal proposal deadlines are being met.
• Coordinate proposal preparation including compositions, editing, proof reading, assembly and packaging.
• Follow directions as specified in the Request for Proposal (RFP) and ensure compliance with the RFP.
• Support the Estimating Department, specifically the Senior Technical Writer and coordinate work between Operations, Engineering and Administration.
• Prepare statements of qualifications, project descriptions, and resumes.
• Prepare, input and format letters, reports, proposals, spreadsheets, and other documentation including:
  • Drafting executive summaries.
  • Integrating proposal sections written by multiple authors.
  • Determining whether proposal sections are responsive.
  • Reviewing proposals and other documents for grammatical and syntax errors.
• Oversee the production of proposals and ensure their timely delivery.
• Assist proposal development by updating and listing current and future opportunities in the format of monthly, quarterly and annual forecasts.
• Coordinate the retrieval and delivery of all electronic tender submissions and the distribution of all associated notices and documentation.
• Provide clerical and administrative support to the Operations/ Estimating Teams.
• Other duties as assigned.

Travel Requirements:

• This position would not normally have the requirement to travel.

Supervisory Responsibilities:

• None

Education and Experience:

• University degree in Business, Communications, Marketing, or equivalent experience.
• Two years of proposal development experience, including at least one year of experience as a Proposal Coordinator.
• Experience in the mining industry is considered an asset.
• Experience with Project Management software is considered an asset.

Skills, Knowledge, and Abilities:

• Able to work efficiently as a part of a team as well as independently.
• Able to build and maintain lasting relationships with other departments, key business partners, and other stakeholders.
• Strong writing skills with the ability to edit and proofread documents for grammar and clarity.
• Able to work in a team environment and collaborate on assignments.
• Ability to identify, separate and delegate work tasks and prioritize them in relation to the overall proposal production activity and deadlines.
• Strong attention to detail and adhere to style guidelines.
• Strong time management and multitask skills and the ability to effectively prioritize workload with minimal supervision and work flexible hours to ensure tight deadlines are met.
• Able to demonstrate discretion and judgement relating to highly confidential information.
• Strong work ethic and positive team attitude.
• Strong problem solving and critical thinking skills.
• Strong knowledge of Microsoft Office products, including Word, Excel, Outlook, PowerPoint, Visio and MS Project.
• Experience in using online platforms and databases considered an asset.

Supporting a Diverse and Inclusive Workforce:

At Cementation Americas, we believe in diversity and inclusion. We recognize the benefits of a diverse and inclusive workforce, and we strive to provide a work environment that is respectful to all employees. One of our core values as a company is giving employees every opportunity to succeed - this starts with treating everyone with dignity and respect and valuing the unique contribution of every employee.

We encourage applications from people of diverse backgrounds and candidates for employment will be assessed in a non-discriminatory manner. In addition to career development training, all employees are provided with diversity and inclusion training. As a team, we will continue to grow and learn together.

We offer a competitive compensation package for our employees, including a generous group benefits plan, and we are committed to providing training and development for all employees.

How to Apply:

Start your application today by following this link https://cementationjobs.applicantpool.com/jobs/. Alternatively, resumes can be emailed to [email protected], or faxed to 705-472-0078. When submitting your resume, please include relevant qualifications including, but not limited to, Ontario Common Core.

Thank-you for your interest in Cementation.