Job Location: 21 College Street, Toronto (Onsite)
Job Duration: Long-TermJob Description
NOTE: This position is currently listed as "Onsite"; however, the Assignment under this request will provisionally be "Hybrid", working 7.25 hours per calendar day, sometime between 8:00-5:00 PM (excluding lunch breaks) Monday to Friday inclusive, unless otherwise identified. These conditions are subject to change as the OPS reflects on its current situation. During the duration of the assignment you will be under the discretion of the Hiring Manager's requirements for the Project you are assigned to.
The VOR Master Service Agreement which expires on April 5, 2025, leaves some Contracts with funding unassigned for fiscal 2024-25. If the current statement of work expires March 31, 2025, the remaining funds can be used to exercise an option to extend the SOW beyond March 31, 2025 based on business case approvals. Such extensions will be allowable, only if the Master Service Agreement is extended beyond April 5, 2025 and be upon the same terms, conditions, covenants contained in the SOW.
Scope:
Plan and lead project(s) as part of large multi-ministry/multi-year initiatives involving complex network architecture, advanced and innovative telecommunications/video/Video over I/P (VoIP), and audio/visual systems
Manage client relationships/networks as well as partnerships with business areas
Manage project teams and provide guidance on the use of audio visual and information technology in client business planning and business improvement initiatives
Develop project charters and master project plans, guide the definition of goals, deliverables and scope working with internal clients and stakeholders, I&IT specialists, business planners to ensure clarity, accuracy and acceptance
Identify and assess risks, and recommend mitigation measures for approval
Provide leadership to project teams, external service providers and contractors
Identify impact of change, escalate to project sponsor for decision, revise work plans, schedule, and project budget to implement approved changes
Provide specialized advice and expertise to client groups and for the development of business cases and Treasury Board / Management Board of Cabinet submissions.
Coordinate I&IT procurement to acquire and negotiate goods and services and administer contractual agreements.
SkillsExperience and Skill Set RequirementsDeliverables:
Project Charter
Project Kick-Off
Establishment of procurement planning (including software, hardware, IP circuit and bandwidth)
Establishment of risk assessment
Establishment of communication plan
Development of work breakdown schedule
Development of business/user adoption plan (including Training, User Manual, GUI, etc)
Validated Facility Scope of Work
Development of mobilization plan and requirements
Develop test plan (based on use cases)
Validation of the facilities/construction work completion
Procure, receive and validate equipment
GUI design, review and approval
Ensure finalization of functional design drawings
Ensure on-site system installation
Quality assurance testing
System and Functionality Testing
Client handover (Commissioning), client sign off
Ensure vendor delivery of as-built and close-out package (SAF, inventory, photos, programs, manuals, as-built shop drawings)
Conduct lessons-learned sessions
Delivery of internal close-out package (financial report, site profile, journals)
Participate in service review meetings
Skills and Knowledge:
Project planning and management experience related to all phases of concurrent audio visual and I&IT projects, including medium to large scale, technically complex projects across a range of enterprise technologies
Change management principles to facilitate business process change and manage the human factors associated with change
Leadership skills to guide the work of project staff and teams
You can develop project plans and manage resources to ensure efficient progress
You have a proven track record delivering system development and/or implementation projects on time and on budget
You can proactively and strategically manage the human factors associated with change
You have change management principles and techniques to facilitate business process change
You possess team building and leadership skills in order to engage the project team and ensure collaboration and focus on achieving project deliverables
You have demonstrated interpersonal and consultation skills to communicate project deliverables and build strong project teams and client relationships
You have demonstrated written and verbal communication skills to resolve problems and design/deliver presentations, proposals and business cases
You can determine client requirements, make presentations, prepare proposals, business cases and tenders and write procedures, resolve conflicts, develop and sustain effective working relationships
You can discuss and resolve issues with stakeholders and address risks and benefits of specific solutions and recommend specific courses of action
You can identify optimal solutions to meet client needs and provide submissions to facilitate senior level decision-making
You can evaluate and define project management requirements
You can identify I&IT technical, operational or other issues, coordinate analysis and development of most appropriate course of action to resolve them
You can plan, coordinate and control all phases of assigned projects
Knowledge of project-relevant state of the art multi-platform I&IT technology and understanding of current and emerging trends in such areas as: audio visual systems, mobile, voice, data, video, VoIP and radio, building telecommunications infrastructure design and support.
Knowledge of operations management and security and emerging technologies to assess client needs, lead projects, and provide expertise
Knowledge of technical standards, principles, and best practices to ensure client needs are optimally met by the solutions and services being implemented, and to validate vendor advice at all stages of a project
Knowledge of software development platforms, development methodologies, technical standards with respect to software architecture and design (multi-tier models), technical infrastructure requirements, cloud technologies etc.
Knowledge of IT security requirements, and best practices in implementing high availability solutions with requirement of hosting solutions with high sensitivity and confidentiality ratings
Knowledge of resource management approaches and financial management to develop and manage budgets
Procurement knowledge to acquire and negotiate goods and services by providing expertise and administering contractual agreements
Working knowledge of I&IT and computer protocols and frameworks specific to the program system(s) currently in use
Working knowledge of Microsoft Office (MS Word, Excel, Outlook), and Microsoft Project software packages
Mandatory Requirements:
At least 5 years of audio and videoconferencing technology experience
At least 10 years of project management experience
Criteria Ratings MUST TOTAL 100
Criteria 1: Project Management Skills 35 points
Criteria 1 Details: Oral and written communication skills, Interpersonal and consultative skills, Facilitation skills, Audio and Videoconferencing skills
Criteria 2: Technical Skills
Criteria 2 Points: 30 points
Criteria 2 Details: Audio, Visual and Videoconferencing technology, both hardware and software proficiency
Criteria 3: Communication Skills
Criteria 3 Points: 30 points
Criteria 3 Details: Presentation skills, Writing skills, Negotiating skills
Criteria 4: Public Sector Experience
Criteria 4 Points: 5 points
Criteria 4 Details: 5 Years of Experience
Knowledge Transfer
Knowledge to be Transferred:
(at the end of the contract) Project documents
Project communications
Knowledge to be Transferred to: Managers / Team members
Details of Transfer:
(how transfer will occur) 1:1 meetings / team meetings / documentation on SharePoint site, throughout the duration of the project life cycle etc.
Supplier Comments Closing Date/Time 2024-09-26, 12:00 p.m.ESTNOTE: This position is currently listed as "Onsite"; however, the Assignment under this request will provisionally be "Hybrid", working 7.25 hours per calendar day, sometime between 8:00-5:00 PM (excluding lunch breaks) Monday to Friday inclusive, unless otherwise identified. These conditions are subject to change as the OPS reflects on its current situation. During the duration of the assignment you will be under the discretion of the Hiring Manager's requirements for the Project you are assigned to.
Max no of submission- 3 (three)
Mandatory Requirements:
At least 5 years of audio and videoconferencing technology experience
At least 10 years of project management experience
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