Project Manager

Firma Contracting is an underground utility contractor currently working on underground rehab / replacement projects located in Edmonton. We have an exciting opportunity to work with our project management team as a Project Manager. This position will provide great exposure to a high paced P3 project.

The Project Manager is responsible for the leadership, project management, and field delivery of projects specific to their scope / expertise and must provide direction to overall project staff and field personnel to meet and exceed KPIs, targets and client expectations related to project budget, production, schedule, HSE management / performance, and quality management / performance and measures / mitigations / contingencies / corrective actions are in place to ensure project success.

The Project Manager is a collaborative team player, focused on HSE, quality, schedule, production and budget through assertive leadership to skillfully manage the project, team and client.

Responsibilities

• Meet with clients to determine the expectations of the client – follow up with clarifications and questions to ensure all foreseeable issues have been reviewed and resolved.
• Review of drawings, project specifications and client requirements to determine proposal and estimate needs for the project.
  
• Preparation of client proposals (set format or submission of RFQ).
• Obtain clarifications as needed to mitigate potential risks / unforeseen costs or hazards.
  
• Secure quotes from suppliers, vendors and subcontractors and prepare / sign contracts as needed.
• In collaboration with the project supervisor and HSE Manager, develop a project specific HSE plan.
• Responsible and accountable for the implementation of the project HSE plan – verify through monthly safety inspections and review of the supervisor inspections – document/report findings.
  
• Responsible and accountable for the implementation of the quality management plan – verify through monthly quality inspections and review of the supervisor quality inspections – document/report findings.
• Provides clear direction to team members and distributes workload to capitalize on individual and group strengths while ensuring balanced exposure to work experience and development opportunities.
• Work closely with the Superintendents in the development, planning and execution of a project specific construction plan.
  
• Ensure that all necessary resources including manpower, materials and equipment to complete the work has been secured in advance of the project kick-off – this should be reviewed regularly for the duration of the project.
• Management of the project filing system. Ensure both a hard copy and electronic copy of all project documentation and correspondence is placed in the project files.
  
• Determination and understanding and adherence/implementation of the Prime Contractor requirements when applicable.
• Ensure all project bonding / surety, WCB clearance and insurance are in place prior to starting work.
• Responsible for identifying number and type of project shop drawings, as well as review, distribution and tracking of these shop drawings for approval purposes. Ensure all reviewed/approved shop drawings are distributed to the affected contractors and suppliers.
• Responsible for ensuring daily, weekly and monthly quantities are calculated correctly for productivity analysis, payment, costing and forecasting purposes.
• Responsible for review and proper cost coding of daily time and equipment field sheets as well as subcontractor invoices and timesheets.
• Prepare weekly project reporting to reflect the status of the project.
• Ensure that monthly progress claims are issued on a timely basis to the accounting department.
• Responsible for the thorough review and sign-off of all subcontractor, supplier, material and job cost invoices prior to payment being made.
• Responsible for the assessment, pricing and submittal of all contract change documents. Ensure that proper change order authorization is obtained prior to starting any change order work. Assess potential for schedule impacts from change orders and include these impacts with change order pricing and schedule updates.
  
• Approach change order communication with clients both tactically and amicably – ensure communication is discussed by phone or in person and then provide written confirmation of what was discussed and agreed upon;
• Ensure that contract documents are properly maintained and updated by incorporating addenda, site instructions and change order work directly into the documents.
• Responsible for preparation (where applicable), distribution and tracking of all project management construction documents (RFI's, SI's PCN's, etc.).
• Chair regular construction progress meetings when acting as prime contractor and issue meeting minutes accordingly. Participate in these meetings when acting as a subcontractor.
  
• Act as company representative and liaison with the project consultants, contractors, subcontractors, owners, utility companies, regulatory authorities, the public at large and any other affected stakeholders.
• Achieve project schedule commitments within the financial targets and review all construction labour cost reports and forecasts to ensure that nuances are captured and documented.
• Responsible for proper project close-out by ensuring the completion of all project specification and addressing project deficiencies in a timely manner.
• Personally manage mentoring, training and support for all direct reports.
• Assist with performance management and personnel development of the department as a whole.
• Participate in and review all incident investigations that occur on their projects.
• Manage all claims and dispute resolution with clients – escalate to the owner as needed.
• Delegate as appropriate and select staff to lead construction projects based on skillset and project scope.
• Provide third tier support for employee discipline issues as required.
• Communicate regularly with project management personnel (internal and external) on matters related to the project.
• Lead business development for respective division.
• Perform other related duties as required.

Required Qualifications

• Complete or in progress engineering degree or CET diploma is preferred
• 3+ years of project management experience is required
• Ability to comfortably read plans/blueprints and specifications
• Prior experience in civil construction is an asset
• Ability to prioritize and problem solve with ease
• Personable and great at building relationships
• Proficient with project management software platforms
• Impeccable attention to detail
• Highly organized and efficient with managing deadlines
• Strong verbal and written communication skills