Lambert Nemec Group, Winnipeg's premier Permanent Recruitment firm, is collaborating with our client to identify a dynamic Executive Assistant. The ideal candidate will provide comprehensive administrative support to ensure the smooth operation of the office. This role requires excellent communication skills, a high level of discretion, and the ability to multitask in a fast-paced environment.

Responsibilities:

• Manage and direct phone calls, and coordinate executive communications, including responding to emails and liaising with client
• Organize and schedule appointments and meetings, managing executives' calendar
• Maintain contact lists and filing systems, ensuring all records and correspondence are up to date
• Produce and distribute correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports and prepare internal and external corporate documents for team members and industry partners
• Order office supplies, and manage inventory
• Provide general support to visitors and act as the point of contact for internal and external clients
• Confidentially handle sensitive information, ensuring compliance with privacy policies and regulations
• Book travel arrangements worldwide and manage expense reports, including arranging travel and accommodation for executives.
• Support the senior management team with various administrative tasks and plan and coordinate work to ensure organizational goals are achieved
• Conduct research and prepare resources to assist executives with daily tasks
• Liaise with other staff members on behalf of senior executives
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout

Requirements:

• Post-secondary education in an Administrative Assistant certificate or diploma program, combined with 5+ years of proven experience as executive assistant or in a similar role.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and ability to prioritize work
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multitask
• Strong written and verbal communication skills
• Professionalism and confidentiality
• Ability to work independently and as part of a team
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners

Rewards:

• Compensation package with a salary in the $60,000 - $70,000 range, vacation, comprehensive health plan, and flexible work-life balance.
• An opportunity to grow professionally at an established Manitoba organization with a flexible work-life balance.
• Opportunity to work closely with senior leadership and contribute to organizational success.

To Apply:

If you are interested in this opportunity, please forward your resume (in Word format) directly to Daniela Herrera, Recruitment Assistant - People & Culture at [email protected] referencing “Executive Assistant” - in the subject line of your email.

To view other opportunities currently available please go to https://lambertnemec.com/career-portal/index.html#/jobs

We thank all applicants in advance; however, only those individuals who best meet our client's specifications will be contacted. All other resumes will be kept on file for future consideration.