About UJA Federation of Greater Toronto

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values. Together with our philanthropic, volunteer and professional leadership, we are changing lives. As one of North America's leading Jewish non-profits, UJA Federation of Greater Toronto works to preserve and strengthen the quality of Jewish life in Greater Toronto, Canada, Israel and around the world.

About the Opportunity

United Jewish Appeal of Greater Toronto is looking for an Administrative Assistant to provide a variety of administrative support to the VP, Philanthropy & Campaign Director.

Reporting to the VP, Philanthropy & Campaign Director, the Administrative Assistant will support the Annual Campaign Director in all administrative needs.

Responsibilities:

• Provide administrative support for the Annual Campaign Director, to include managing the schedule/calendar, scheduling meetings and preparing correspondence
• Handle administrative issues and inquiries, as appropriate.

• Communicate with key stakeholders of the Annual Campaign, including donors, volunteers and community agencies and field inquiries as appropriate
• Provide project coordination for key initiatives of the Annual Campaign
• Work with Marketing to manage all materials for fundraisers, donors and direct marketing to support Campaign initiatives
• Participate in the management and coordination of Annual Campaign events

• Schedule travel and logistics for staff, track expenses and submit reimbursements
• Generate reports and lists from multi-faceted donor database

• Provide other administrative support to the Annual Campaign team as required

Skills and Competencies:

• Bachelor's Degree or equivalent work experience
• Experience creating systems and general administrative management.
• Advanced technical skills to support use of Outlook, Microsoft Office Suite
• Excellent organizational and time management skills – ability to work independently to meet timelines and priorities
• Ability to work independently as well as in a team
• Strong organization skills and communication skills
• Ability to multi-task effectively, handling many responsibilities at the same time
• Excellent computer software skills (Microsoft Office, Excel, Outlook) and an aptitude to learn new software and database programs
• Strong analytical capability with excellent attention to detail
• Enthusiasm, creativity, innovation and the ability to thrive in a fast-paced environment
• Availability to work some nights and/or weekends
• Experience in Salesforce (or another CRM) considered an asset, but not required.

* This is a full-time permanent position, Union A. At UJA we support a flexible work schedule and all of our employees engage in hybrid work. Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time off policy, UJA's offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat).

We look forward to connecting with you to understanding what you can bring to the UJA team and how we can support your career goals. Qualified applicants are invited to submit a cover letter and resume. Only those applicants invited for interview will be contacted.

Commitment to Inclusion and Accessibility:

UJA Federation supports a diverse candidate and employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.