Note: Hybrid - Candidate must be able to work onsite 3 days per week and 2 days remote

MUST HAVES:

• Assess the project manager's ability to prepare and edit clear, compelling presentations, briefing notes, formal meeting minutes/action items, and responses to queries/issues.
• Consider their political acuity and tact when dealing with colleagues, senior executives, and project teams
• Evaluate their ability to document fast-moving executive conversations with limited context and seek alternate sources of information to ensure understanding

Description

Responsibilities:

Support Program Managers including:

• Draft templates, tools, processes, communication and briefing materials
• Draft agendas, minutes and actions for AI meetings
• Maintain action, issue, risk and decision logs
• Maintain log of use cases that have been reviewed by AI governance and associated decisions
• Monitor email and follow up with colleagues to ensure timely responses
• Work with Executive Assistants and admin. staff to schedule meetings and validate participants
• Organize and publish meeting materials

Required Skills:

Communication and Interpersonal

• Ability to prepare and edit clear, compelling presentations, briefing notes, formal meeting minutes/action items, and responses to queries/issues
• Political acuity and tact when dealing with colleagues, senior executives and project teams
• Demonstrated relationship management skills to build and maintain relationships across the organization
• Discretion when dealing with highly confidential and sensitive information

Analytical, Problem-Solving and Organizational

• Ability to ensure that stakeholders receive accurate, comprehensive and meaningful information in a timely manner.
• Ability to document fast-moving executive conversations with limited context and seek alternate sources of information to build a complete understanding of issues and next steps.
• Comfortable coordinating a variety of projects and competing priorities to meet deadlines
• Self-motivated, professional, diplomatic and capable of managing workload and prioritizing tasks in a fast-paced deadline-driven environment

Technical and computer

• Broad IT knowledge and experience
• Proficient in word processing, presentation and spreadsheet software
• Familiarity with Agile methodology and tools (e.g. Planner, kanban boards) is a plus
• Familiarity with AI technologies is a plus

Evaluation Criteria:

Communication and Interpersonal Skills (40%):

• Assess the project manager's ability to prepare and edit clear, compelling presentations, briefing notes, formal meeting minutes/action items, and responses to queries/issues.
• Consider their political acuity and tact when dealing with colleagues, senior executives, and project teams.
• Evaluate demonstrated relationship management skills to build and maintain relationships across the organization.

Analytical/Problem-Solving Skills (35%):

• Evaluate their ability to ensure stakeholders receive accurate, comprehensive, and meaningful information in a timely manner.
• Evaluate their ability to document fast-moving executive conversations with limited context and seek alternate sources of information to ensure understanding.
• Consider their comfort in coordinating various projects and competing priorities to meet deadlines.
• Assess their self-motivation, professionalism, diplomacy, and capability to manage workload in a fast-paced, deadline-driven environment.

Technical Skills (25%):

• Broad IT knowledge and experience
• Proficiency in word processing, presentation, and spreadsheet software.
• Familiarity with Agile methodology and tools (e.g., Planner, kanban boards) is a plus
• Familiarity with AI technologies is a plus