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Office&Event Manager

MistyWest - 4 Jobs
Vancouver, BC
Remote
Full-time
Management
Company Benefits
Flexible Work
Posted 24 days ago This job may expire soon!
About MistyWest:

MistyWest is an engineering design consultancy that exists to create novel technologies that enable a healthier planet and bring prosperity to all humankind, with a focus primarily on projects that advance the UN Sustainable Development Goals.

Role Purpose:

MistyWest is searching for an awesome Office and event Manager to manage our office operations and plan fun, culture-enhancing events! This is a 30-hour contract-to-hire role with the possibility of full-time employment.

Responsibilities:
  • Organizing and maintaining storage, including purges of old items
  • Providing general support to visitors in a professional and friendly manner.
  • Managing the entire office space, including workspace allocation, working closely with HR for on-boarding and off-boarding tasks
  • Coordinating garbage and recycling including emptying and maintenance of bins and storage, and site-specific removals where needed.
  • Keeping the office plants watered and healthy with the assistance of external cleaners
  • Coordinating and maintaining building and facilities equipment as needed, including HVAC, plumbing and electrical building services with the landlord and external contractors
  • Tracking expenses on the company credit card and providing receipts and any supporting documentation to the Finance team.
  • Creating and automating weekly snack orders, including incorporating wishlist items from team and favourite snacks of new hires
  • Organizing and maintaining kitchen, appliances and food storage.
  • Suggesting office improvements and ensuring the office interiors are clean and presentable, including oversight of cleaning services and contractors
  • Assisting the team with operations-related tasks such as office space lease renewal
  • Coordinating mail logistics, which includes; packing shipments, accurate documentation, setting up Fedex waybills, mailing out letters, etc.
  • Suggesting and coordinating event logistics and liaising with vendors, including venue selection, catering, transportation, and audio-visual requirements.
  • Ensuring compliance safety measures such as training and safety procedures, maintaining incident reports, maintaining safety equipment, liaising with our security vendor and more
  • Being a key holder and opening up the office in the morning in preparation for the workday
  • Managing and organizing the office lab

Requirements

  • Excellent organizational, communication, and leadership skills
  • Positive attitude and “above & beyond” mindset; approaches challenges with enthusiasm and a focus on problem-solving.
  • Demonstrates initiative and ability to make thoughtful and timely decisions.
  • Minimum 2 years experience as an office manager/event coordinator
  • Ability to work flexible hours, including evenings to support events
  • Ability to commute to the office 5 days/week. You need to open the office at 8 am.
  • Standard First Aid & CPR Certification
  • Driver's license and clean driving record; owning a vehicle is not necessary but occasionally, evo rentals will be required
    Will be a plus:
    • Photography Skills
    • Mechatronic Engineering knowledge
    • Close living proximity to the office

Benefits

We want to ensure our success, which is why we will invite relevant candidates to go through several stages of the hiring process:

  1. Introduction call with HR.
  2. Interview with Team Leader.
  3. The final interview in the office.
  4. Offer discussion

This role is contract-based, with a load of up to 10-20 hours/per week for the next 3-6 months starting from May. There are no benefits.
What value you can expect as a contractor:

  • The opportunity to make an impact on a sustainable future
  • Huge variety of projects and challenges
  • Flexible schedule & opportunity to cooperate remotely with the team
  • Access to full laboratory and workshop for personal projects
  • Well-stocked corporate library
  • Attractive, bright, open-plan, dog-friendly office in Mount Pleasant (on the Metrotown bus line) with bike parking
  • Office snacks plus fancy espresso machine with bird-friendly and single-origin coffees
  • Complimentary staff events like ski trips, parties, shared meals, and community events

The hourly rate is 32-37