Business Unit: Office of Rick Hansen
Reports to: Sr. Executive Assistant to the Founder, Office of Rick Hansen
Status: Full-time, Ongoing
Salary Range: $45,000.00 - $60,000.00 per year
Location: RHF Office in Richmond, BC / Remote (hybrid)
Founded on the legacy of Rick Hansen's Man In Motion World Tour, the Rick Hansen Foundation (RHF) is a Canadian registered charity with the vision of creating a fully inclusive and accessible world where people with disabilities are living to their full potential. Through our programs and partnerships, we break down barriers for people with disabilities by changing attitudes, creating accessible spaces and inspiring an inclusive society.
RHF values diversity in the community and the workplace. We are committed to building a diverse workforce representative of the communities we serve. We welcome applications from all qualified candidates including Indigenous peoples, individuals of all genders and sexual orientation, race, ethnic origin, disability, age, and religion and anyone living at the intersection of these identities.
RHF is a dynamic and rewarding place to work. Our success begins with our people. If you're interested in being a part of our innovative team, we hope that you will consider this opportunity with us. If you do not meet the required education, experience and skills but have a combination of lived and professional experience, we encourage you to apply.
JOB SUMMARY
The Executive Coordinator, Office of Rick Hansen (ORH), is responsible for supporting the day-to-day schedule of the Founder, Rick Hansen, in a professional and efficient manner. This will include managing the Founder's portfolio of key relationships and fostering high levels of engagement to ensure successful execution of the Founder's Strategy.
Please note that travel, flexibility with hours of work, a valid driver's license and access to a vehicle are required.
WORKING RELATIONSHIPS
Reporting to the Sr. Executive Assistant, the Executive Coordinator works closely with the Founder, Director, ORH, ORH team, and the Executive Office. This position liaises internally and externally with key parties.
ORH TEAM ACCOUNTABILITIES
In partnership with the ORH team, this position actively participates with Strategy and Climate.
- Supports/leverages all engagements to maximize ROI; understands role; identifies target opportunities against ROI; helps secure opportunities; ensures Founder is prepared for success in the engagement; supports the event/engagement; ensures appropriate follow-up; and measures impact.
- Participates in and contributes to regular team Climate sessions; develops goals; and supports, implements and promotes action plans in support of healthy team dynamics.
KEY ACCOUNTABILITIES
- Works closely with the ORH team to ensure meetings with key parties are set-up;
- Liaises with Director, ORH, Sr. Executive Assistant, and all RHF departments to create appropriate briefing materials for the Founder in advance of meetings/events with key relationships;
- Staffs Founder at virtual and in-person meetings, including events and business trips as needed;
- Ensures proper meeting minutes are taken, debriefs collected, and materials tracked in Salesforce;
- Ensures timely follow-up for all contacts made by the Founder;
- Works closely and effectively with the Founder to keep him well informed of upcoming commitments and responsibilities;
- Carefully tracks and documents all of the Founder's activity in Salesforce;
- Understands and proactively follows key relationships for the Founder to:
- provide timely communication for standing engagements such as birthdays, anniversaries as well as ad hoc key events; and
- identify key updates and news to share.
- Drafts correspondence and edits a variety of documents on behalf of the Founder including the Founder's email accounts;
- Creates and actively manages the Founder's relationship database and network accounts (i.e. Salesforce and personal contacts list) in order to nurture current and future relationships;
- Assists Director, ORH as needed;
- Maintains discretion and confidentiality in all Founder relationships;
- Assists with various administrative duties, such as expense claims and credit card reconciliation;
- Works on special projects as required;
- Provides back-up coverage as needed i.e. vacation coverage; and
- Performs other duties related to the qualifications and requirements of the job.
QUALIFICATIONS
An equivalent combination of education, experience and skills/behaviours will be considered.
Education: University degree in a related field or an equivalent combination of education and experience an asset.
Certification/Designations: None.
Experience/Knowledge:
- Several years of experience in an administrative role;
- Previous experience working with senior executives;
- Experience writing clear, concise business correspondence with varying levels of complexity;
- A valid driver's license is required;
- High level of computer proficiency required with MS Office;
- Previous data entry/CRM experience (experience with Salesforce is an asset); and
- Knowledge of issues related to people with disabilities would be considered an asset.
Skills/Behaviours:
- Strong oral and written communication skills;
- Excellent interpersonal skills and the ability to create and nurture relationships with interested contributors, key prospects, external partners, senior executives, and donors;
- Strong problem-solving, administrative management, attention to detail and organizational planning/tracking skills;
- Excellent portfolio and analytic management skills including the ability to report data accurately and effectively;
- High degree of professionalism and strict adherence to maintaining confidentiality and privacy;
- Ability to work both independently and as a highly resourceful team player;
- Ability to prioritize and perform multiple tasks seamlessly; and
- Strong ability to adapt and be flexible in a very fast-paced environment.
HOW TO APPLY
If you are interested in being a part of our innovative team and are passionate about making a difference, we hope that you will consider a career with us.
Interested and qualified candidates can apply quoting competition #2024-15 by June 21, 2024. While we thank all applications for their interest, only short-listed candidates will be contacted.
*Please note: The Rick Hansen Foundation is committed to providing accommodations to candidates taking part in all aspects of the selection process. Please let us know if you require a specific accommodation (i.e. virtual/web based interview, flexible scheduling, accessibility needs), so that arrangements can be made for the appropriate accommodations to be in place.