JOB DESCRIPTION
The ideal candidate should demonstrate a capacity for administration management, time management, multitasking, sense of urgency, work alone, attention to detail, privacy and confidentiality, customer focus and have an understanding of automotive maintenance.
RESPONSIBILITIES

• Maintain company records of vehicles, registrations, and motor vehicle inspections and maintenance.
• Obtain maintenance quotes where applicable, issue purchase orders.
• Code maintenance and fuel invoices, approve invoices in Basware.
• Schedule maintenance and repairs of fleet vehicles.
• Schedule seasonal tire changes.
• Maintain and process annual taxable benefit forms information and records for Canada and USA; submit information to payroll at year end or when driver changes occur.
• Obtain quotes for new vehicle purchases and lead and provide support to companies through new vehicle purchasing process, including approvals, ordering, insurance and registering. This includes reallocation of newer vehicles for older fleet vehicle replacements for the businesses where needed.
• Manage schedule for fleet rental vehicles for employees and provide monthly billing for fleet rentals to accounting.
• Basic maintenance of on-site fleet vehicles, wiper fluid top up, weather related tasks, i.e. snow clearing, vacuuming, weekly cleaning etc.
• Manage vehicle transfers, trades, disposals and all associated paperwork
• Deliver, or move vehicles to and from dealerships, airport, and FBO's when necessary.
• All other related duties.

QUALIFICATIONS

• Valid driver's license with a clean driver's abstract
• Minimum 3 years of automotive experience in any of the following capacities or similar roles: Fleet Coordinator, Automotive Service Advisor, or Rental Car experience
• High attention to detail and superior organization skills
• Ability to provide exceptional customer service to both internal and external clients
• Aptitude for new software and understanding of taxable benefits
• Completion of a diploma or degree from a post-secondary institution
• Bilingual preference: English/French

ABOUT US
Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.