JOB DESCRIPTION
The Talent Acquisition Coordinator provides essential administrative and coordination support to the recruitment team, ensuring an organized, efficient, and positive experience for candidates and internal stakeholders alike. This role is instrumental in managing the flow of candidates through the recruitment process, from application review to offer, by assisting with resume screening, scheduling interviews, and maintaining accurate data in our Applicant Tracking System (ATS). Additionally, the Talent Acquisition Coordinator will support branding initiatives, organize career events, assist with social media engagement, and handle various administrative tasks.
Ideal candidates will have a passion for scheduling, planning, and supporting smooth recruitment operations, with a focus on detail and proactive communication.
RESPONSIBILITIES
Candidate Management and ATS Maintenance

• Review resumes and applications to identify qualified candidates, ensuring a streamlined process for Talent Acquisition Partners and Hiring Managers.
• Ensure the ATS (ORC) is monitored daily ensuring it is organized, and up to date with candidate information and recruitment status, focusing on data accuracy.
• Communicate with candidates throughout the recruitment process, providing introductions, updates, and feedback to maintain a high-quality candidate experience.

Interview Coordination

• Set up and conduct pre-screens with candidates as needed, assessing initial qualifications to support hiring decisions.
• Coordinate interviews by reviewing schedules, sending meeting invites, booking rooms, and managing any other logistical needs.

Administrative Tasks

• Create purchase orders for recruitment-related expenses and follow up on any required payments.
• Generate and manage reports/trackers on recruitment activities as needed.
• Support the collection of documentation related to hiring and immigration.
• Ensure resources, processes and other documents are up to date within the Talent Acquisition SharePoint.

Branding and Event Support

• Support recruitment branding by creating social media posts, monitoring social platforms, and engaging with followers to enhance employer brand.
• Coordinate career fairs, tours, and events, including booking rooms, ordering swag inventory, and ensuring preparedness for event attendance as well as complete a follow up to track the effectiveness of attendance at these events.
• Partner with schools to coordinate presentations and promote opportunities within the division.

Cross-Functional Collaboration

• Collaborate closely with Talent Acquisition Partners and the Talent Acquisition Manager to support recruitment processes and initiatives.
• Communicate and coordinate with other coordinators and administrators to maintain alignment on schedules, tasks, and priorities.
• Assist with creating presentations and preparing materials for meetings, ensuring a polished and professional presentation.

Why Join Us?
As a Talent Acquisition Coordinator, you'll be a key player in our recruitment efforts, directly contributing to the success of our team by ensuring that every step of the recruitment process runs smoothly. This is an exciting opportunity to work with a supportive team, build relationships across the division, and gain exposure to a variety of recruitment and branding activities. If you thrive on organization and enjoy planning and supporting events, we encourage you to apply!
QUALIFICATIONS

• Education in Human Resources or Administration preferred.
• Strong organizational and planning skills with an enthusiasm for scheduling and supporting recruitment processes.
• Excellent communication and interpersonal skills, with the ability to provide outstanding candidate experience.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook), with experience using ATS (ORC) or other recruitment software being an asset.
• Ability to multi-task, prioritize, and adapt in a fast-paced environment.
• Previous experience in administration, recruitment coordination, or HR support is preferred.

ABOUT US
Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.
ABOUT THE TEAM
Join the J.D. Irving Construction and Equipment Division ! From commercial and industrial structures to specialized crane operations and heavy equipment services, the Construction and Equipment Division is known for delivering superior products, unmatched service, and innovative project solutions. With a strong commitment to quality, safety, and efficiency, our team supports a wide range of industries, driving success in everything from modular home construction to complex infrastructure projects. If you're looking to be part of a division that excels in solving challenges and making a real impact, this is the place to build your career !