Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our nine Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

Nature and Scope

As a leader in the Extensions Department, this position is accountable for leading the Extensions team to support the goals of the department. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and mandate.

General Accountability

The Program Coordinator is responsible for coordinating and managing Extensions training initiatives and programs across Saskatchewan. This position is required to ensure that the work carried out aligns with the goals of SIIT to serve First Nation learners by making accessible off-campus educational opportunities in the form of online, career and professional development. The incumbent is responsible for the coordination of programs from start to finish, including administration and financial budgeting, program development, monitoring, as well as, recruitment and management of instructors and students, and completing evaluations.

The position is responsible for coordinating with outside agencies to build and maintain the highest professional rapport with stakeholders, funders and suppliers. Additionally, this position will ensure that the training and education offered and developed meets the needs of the learners, clients, communities and professional workforces they serve. This position provides additional support as required and includes the following broad range of accountabilities:

Specific Accountabilities

Coordination, Monitoring & Academic Administration

• Identify, initiate, and support the coordination of various Extensions training programs as requested
• Coordinate work experience practicums and monitor student success in conjunction with instructors where applicable
• Plan, implement, and evaluate the activities that attract First Nations communities/learners to SIIT programs within the province while collaborating with various departments
• Assist in the monitoring of various training programs as requested
• Ensure the training program meets the needs of the stakeholders where applicable
• Ensure the program is on schedule and course content is covered in the specified time period
• Ensure that existing and new classrooms and office spaces are equipped with the required resources and equipment to ensure teaching and learning opportunities are maximized, as well as, ensuring the maintenance of the site in collaboration with the facilities department or community contacts where applicable
• Work closely with relevant personnel and departments to ensure smooth operations, including academic calendar planning, internal and external appraisals, joint student recruitment/orientation opportunities, and joint workshop initiatives for instructors
• Assist Instructors, when required, to ensure students adhere to SIIT's Academic policies
• Prepare and submit reports to internal and external stakeholders as required; participate in graduate follow-up surveys
• Liaise with students, instructors, stakeholders and partners to provide explanations related to academic regulations, student records, programs and calendars while adhering to privacy legislation and SIIT policy
• Work closely with the Registrar's office on required and applicable documentation as it relates to the learner
• Initiate and coordinate program information and applicable forms
• Facilitate student testing as it relates to the program requirements
• Develop and plan agendas, reports and statistics, as well as chair and attend Committee meetings where required

Partnering & Reporting

• Collaborate with Bands, Tribal Councils and other agencies while strengthening linkages between SIIT and First Nations communities
• Work collaboratively with SIIT Registrar to ensure all learners are registered and credits are accumulated as applicable
• In collaboration with the Dean, develop contracts and budgets with outside parties for programs and services
• Develop, promote and maintain positive working relationships with Bands, Industry, Tribal Councils, FSIN, funding institutions, and other institutes and partners, in order to meet community, professional, development and educational needs
• Investigate and report on potential external relationships and opportunities including partnerships that could benefit the department
• Network with outside agencies, including community-based federal government departments, industry certifying bodies
• Develop community contacts and negotiate training opportunities
• Develop a broad understanding of existing community-based workforce activities in the region
• Represent SIIT at community-based events and meetings where required

Resource Allocation

• Develop and monitor budgets for all programs as requested
• Ensure sufficient resources are available to deliver the training
• Approve all contracts prior to the commencement of the training
• Authorize purchase orders pertaining to the programs
• Approve and authorize invoices and expenses for payment
• Ensure resources are allocated in accordance with the financial planning and operating budget
• Monitor progress in meeting unit objectives, project plans and priorities as set out in SIIT's Strategic Plan and stakeholder agreements
• Provide accurate information analysis to ensure financially viable and sustainable decision making and problem solving responsive to the varied environments

People Management & Leadership

• Coach, train and develop employees to ensure growth and development of those individuals
• Conduct regular reviews with direct reports; ensure adherence to SIIT policies and procedures
• Ensure a positive, diverse, inclusive work and learning environment
• Assist in building and leading the department through employee selection
• Work collaboratively with administration, instructors, and students to provide support services and cultural activities for students
• Attend and positively contribute during staff, department, and Institute meetings
• Adhere to and promote academic regulations and SIIT policies and procedures
• Foster a positive, collaborative and professional working relationship among students, coworkers and partners across the Institute

Student Focus

• Build and maintain positive relationships with students
• Implement and monitor effective student retention strategies
• Monitor student attendance, report as required, and implement disciplinary action as per SIIT policy
• Maintain classroom, shop and laboratory discipline and, if necessary, recommend action to applicable supervisor regarding student behavior, including formal student disciplinary action
• Assist in the recruitment and selection of students for all programs
• Develop and maintain respectful relations through the use of problem solving and constructive resolution of student issues
• Ensure a positive, diverse and inclusive work and learning environment for all students

Required Qualifications and Experience: A Bachelor of Education preferred with three to six years of related experience in program administration and coordination. Previous supervisory experience is required. Knowledge of First Nations cultures and organizations would be an asset. Experience working in a post-secondary institution is an asset. An equivalent combination of education and experience may be considered. Incumbent must have a valid driver's license and reliable transportation as travel is required.

As this position is considered safety sensitive, the incumbent will be subject to testing as per SIIT's Alcohol and Substances policy.

Required Competencies : Flexible and Adaptable, Le adership Communication, Relationship Building, Results Oriented, Student Focus, Coaching and Developing Others, Initiative, Partnering.

Term position from June 2024 to June 2025.
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