Coordinator, Data Services

Location: On-site
Type: Full-time contract

Start Date: March 2025 August 2025

Salary Range: 55 000

COME JOIN OUR TEAM

Are you driven by the challenge of managing critical data systems with precision? Do you excel in ensuring data accuracy, consistency, and efficient system integration? Join us and apply your tech expertise to make a meaningful impact on students, faculty, and staff.

HOW YOU WILL THRIVE:

Beyond maintaining data integrity, you will take the lead in registering new and returning students online. Your efforts will support student, families, faculty and staff by ensuring smooth operations and accurate records.

HOW YOU WILL SUCCEED:

• Manage Student Data: Accurately process inquiries, applications, registrations and withdrawals in the Student Information System (SIS)
• Streamline Transitions: Process student registrations, withdrawals, and exchange placements efficiently
• Keep Records Current: Update student biographical information and changes across systems to ensure data accuracy
• Ensure Compliance: Validate and assign Ontario Education Numbers (OENs) with accuracy
• Maintain Ministry Records: Manage faculty records, including MENs, OCT numbers, DOBs, and leave dates, ensuring Ministry compliance
• Stay on Top of IT Tasks: Utilize ticketing system to process updates for new and departing employees across all platforms
• Support Faculty: Coordinate class coverages with efficiency and provide administrative support to ensure smooth operations

WHAT YOU BRING:

• Previous experience in a computerized or automated environment
• Proficiency with Blackbaud software
• Strong multitasking skills with exceptional accuracy and attention to detail
• Ability to learn quickly, exercise good judgment, follow instructions, and handle complex, confidential information
• Aptitude for analyzing and interpreting high volumes of data
• Excellent working knowledge of MS Office Suite, including MS Word and MS Excel
• Familiarity with databases and querying is an asset
• Bilingual (French/English) is an asset

HOW YOU WILL BENEFIT:

• Competitive salary based on market comparisons
• Outstanding Group benefits to include health, dental, and vision coverage among others
• Superb vacation schedule with extras that includes paid time off beyond vacation
• Outstanding Professional development opportunities
• Access to our top-notch campus facilities to include fitness centre, pool and beautiful grounds

WHO ARE WE:

Appleby College was founded in 1911 and is internationally recognized as one of the world s leading independent schools. With 800 students from over 50 countries enrolled in Grades 7 12, Appleby offers an education that excites and challenges every student. Our curriculum combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming, allowing students to discover and embrace their passions both inside and outside the classroom.

Hallmarks of the Appleby experience include our emphasis on global learning and cultural understanding with participation in a global learning experience.

Appleby s Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national and international communities.

READY TO START YOUR JOURNEY:
If you are ready to grow your career and make an impact, we want to hear from you.

Please share your resume and a cover letter outlining your experiences and contributions by Friday, January 24, 2025. While all applicants are thanked for their interest, only those chosen for an interview will be contacted.

As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required.

We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together.

DO YOU NEED ACCOMMODATION:

Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.

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